Handles a bad client sending malformed JSON or non-int primary keys

send_websocket_document_updated calls document.refresh_from_db()
before building overrides, which drops the custom_fields prefetch
(and its select_related("field")) set up by the view's queryset.
DocumentMetadataOverrides.from_document() then lazily reloads field
once per custom field instance. Since from_document() can't rely on
the caller having a prefetched document, select_related explicitly at
the point of use instead.

docs/api.md

@@ -302,7 +302,8 @@ The following methods are supported:
 - `delete`
   - No `parameters` required
 - `reprocess`
-  - No `parameters` required
+  - Optional `parameters`: `{ "remote_ocr": true }` to send the documents to the
+    remote OCR engine, see [Remote OCR](usage.md#remote-ocr). Defaults to false.
 - `set_permissions`
   - Requires `parameters`:
     - `"set_permissions": PERMISSIONS_OBJ` (see format [above](#permissions)) and / or

docs/configuration.md

@@ -2066,6 +2066,18 @@ password. All of these options come from their similarly-named [Django settings]
 
     Defaults to None.
 
+#### [`PAPERLESS_REMOTE_OCR_MODE=<str>`](#PAPERLESS_REMOTE_OCR_MODE) {#PAPERLESS_REMOTE_OCR_MODE}
+
+: Which documents are sent to the remote OCR engine.
+
+    - `always`: every document of a supported file type is sent to the remote
+      engine, bypassing the local OCR engine.
+    - `workflow_only`: documents are processed locally unless a workflow
+      explicitly enables remote OCR for them, letting you use the remote engine
+      selectively.
+
+    Defaults to "always".
+
 ## AI {#ai}
 
 #### [`PAPERLESS_AI_ENABLED=<bool>`](#PAPERLESS_AI_ENABLED) {#PAPERLESS_AI_ENABLED}

docs/development.md

@@ -456,6 +456,20 @@ def score(
     return 10
 ```
 
+**Remote services**
+
+If your parser sends document content to a remote service, declare it:
+
+```python
+class MyCustomParser:
+    uses_remote_service = True
+```
+
+Paperless-ngx excludes such parsers when the document being consumed has not
+been marked for remote processing, so users can keep remote OCR off by default
+and enable it selectively with a workflow. Parsers that do not declare the
+attribute are treated as fully local and are always considered.
+
 **Archive and rendition flags**
 
 ```python

docs/usage.md

@@ -654,6 +654,19 @@ happened while it was still encrypted, that original version will likewise be mi
 **Current limitation**: Passwords are stored as a simple list without descriptions. To handle
 multiple PDF types with different passwords, create separate workflows for each use case.
 
+##### Remote OCR {#workflow-action-remote-ocr}
+
+"Remote OCR" actions send the document to the configured remote OCR engine instead of processing it
+locally. To use remote OCR selectively, set the [remote OCR mode](configuration.md#PAPERLESS_REMOTE_OCR_MODE)
+to `workflow_only` then add this action to a workflow that matches only the documents you
+want sent to the remote engine. See [Remote OCR](#remote-ocr) for the engine setup. The action only works with
+a **Consumption Started** trigger.
+
+The action takes no options, its presence is what enables remote OCR for a matching document.
+
+If the remote engine is not configured, or does not support the document's file type, the document is
+processed locally instead and a warning is written to the log.
+
 #### Workflow placeholders
 
 Titles and webhook payloads can be generated by workflows using [Jinja templates](https://jinja.palletsprojects.com/en/3.1.x/templates/).
@@ -1090,11 +1103,19 @@ Paperless-ngx supports performing OCR on documents using remote services. At the
 [Microsoft's Azure "Document Intelligence" service](https://azure.microsoft.com/en-us/products/ai-services/ai-document-intelligence).
 This is of course a paid service (with a free tier) which requires an Azure account and subscription. Azure AI is not affiliated with
 Paperless-ngx in any way. When enabled, Paperless-ngx will automatically send appropriate documents to Azure for OCR processing, bypassing
-the local OCR engine. See the [configuration](configuration.md#PAPERLESS_REMOTE_OCR_ENGINE) options for more details.
+the local OCR engine. See the [configuration](configuration.md#PAPERLESS_REMOTE_OCR_ENGINE) options for more details. These
+settings can be supplied as environment variables or via **Application Configuration**.
 
 Additionally, when using a commercial service with this feature, consider both potential costs as well as any associated file size
 or page limitations (e.g. with a free tier).
 
+By default, every document of a supported file type is sent to the remote engine. To use it more selectively, set the
+[remote OCR mode](configuration.md#PAPERLESS_REMOTE_OCR_MODE) to `workflow_only`. Documents are then processed locally
+unless a [remote OCR workflow action](#workflow-action-remote-ocr) enables it for them, so you can limit the remote
+engine to particular documents.
+
+Setting the mode to `workflow_only` also allows the **Reprocess** actions to selectively use remote OCR for individual documents.
+
 ## Architecture
 
 Paperless-ngx consists of the following components:

src-ui/src/app/components/admin/config/config.component.html

@@ -14,43 +14,48 @@
                 <a ngbNavLink>{{category}}</a>
                 <ng-template ngbNavContent>
                     <div class="p-3">
-                        <div class="row row-cols-1 row-cols-md-2 row-cols-lg-3 g-2">
+                        @for (section of getCategorySections(category); track section) {
-                            @for (option of getCategoryOptions(category); track option.key) {
+                            @if (section) {
-                                <div class="col">
+                                <h5 class="mt-4 mb-3">{{section}}</h5>
-                                    <div class="card bg-light">
+                            }
-                                        <div class="card-body">
+                            <div class="row row-cols-1 row-cols-md-2 row-cols-lg-3 g-2">
-                                            <div class="card-title d-flex align-items-center">
+                                @for (option of getCategoryOptions(category, section); track option.key) {
-                                                <h6 class="mb-0">
+                                    <div class="col">
-                                                  {{option.title}}
+                                        <div class="card bg-light">
-                                                </h6>
+                                            <div class="card-body">
-                                                <a class="btn btn-sm btn-link" title="Read the documentation about this setting" i18n-title [href]="getDocsUrl(option.config_key)" target="_blank" referrerpolicy="no-referrer">
+                                                <div class="card-title d-flex align-items-center">
-                                                    <i-bs name="info-circle"></i-bs>
+                                                    <h6 class="mb-0">
-                                                </a>
+                                                      {{option.title}}
-                                                @if (isSet(option.key)) {
+                                                    </h6>
-                                                  <button type="button" class="btn btn-sm btn-link text-danger ms-auto pe-0" title="Reset" i18n-title (click)="resetOption(option.key)">
+                                                    <a class="btn btn-sm btn-link" title="Read the documentation about this setting" i18n-title [href]="getDocsUrl(option.config_key)" target="_blank" referrerpolicy="no-referrer">
-                                                      <i-bs class="me-1" name="x"></i-bs><ng-container i18n>Reset</ng-container>
+                                                        <i-bs name="info-circle"></i-bs>
-                                                  </button>
+                                                    </a>
+                                                    @if (isSet(option.key)) {
+                                                      <button type="button" class="btn btn-sm btn-link text-danger ms-auto pe-0" title="Reset" i18n-title (click)="resetOption(option.key)">
+                                                          <i-bs class="me-1" name="x"></i-bs><ng-container i18n>Reset</ng-container>
+                                                      </button>
+                                                    }
+                                                </div>
+                                                <div class="mb-n3">
+                                                    @switch (option.type) {
+                                                        @case (ConfigOptionType.Select) { <pngx-input-select [formControlName]="option.key" [error]="errors[option.key]" [items]="option.choices" [allowNull]="true"></pngx-input-select> }
+                                                        @case (ConfigOptionType.Number) { <pngx-input-number [formControlName]="option.key" [error]="errors[option.key]" [showAdd]="false"></pngx-input-number> }
+                                                        @case (ConfigOptionType.Boolean) { <pngx-input-switch [formControlName]="option.key" [error]="errors[option.key]" [showUnsetNote]="true" [horizontal]="true" title="Enable" i18n-title></pngx-input-switch> }
+                                                        @case (ConfigOptionType.String) { <pngx-input-text [formControlName]="option.key" [error]="errors[option.key]"></pngx-input-text> }
+                                                        @case (ConfigOptionType.JSON) { <pngx-input-text [formControlName]="option.key" [error]="errors[option.key]"></pngx-input-text> }
+                                                        @case (ConfigOptionType.File) { <pngx-input-file [formControlName]="option.key" (upload)="uploadFile($event, option.key)" [error]="errors[option.key]"></pngx-input-file> }
+                                                        @case (ConfigOptionType.Password) { <pngx-input-password [formControlName]="option.key" [error]="errors[option.key]"></pngx-input-password> }
+                                                    }
+                                                </div>
+                                                @if (option.note) {
+                                                    <div class="form-text fst-italic">{{option.note}}</div>
                                                 }
                                             </div>
-                                            <div class="mb-n3">
-                                                @switch (option.type) {
-                                                    @case (ConfigOptionType.Select) { <pngx-input-select [formControlName]="option.key" [error]="errors[option.key]" [items]="option.choices" [allowNull]="true"></pngx-input-select> }
-                                                    @case (ConfigOptionType.Number) { <pngx-input-number [formControlName]="option.key" [error]="errors[option.key]" [showAdd]="false"></pngx-input-number> }
-                                                    @case (ConfigOptionType.Boolean) { <pngx-input-switch [formControlName]="option.key" [error]="errors[option.key]" [showUnsetNote]="true" [horizontal]="true" title="Enable" i18n-title></pngx-input-switch> }
-                                                    @case (ConfigOptionType.String) { <pngx-input-text [formControlName]="option.key" [error]="errors[option.key]"></pngx-input-text> }
-                                                    @case (ConfigOptionType.JSON) { <pngx-input-text [formControlName]="option.key" [error]="errors[option.key]"></pngx-input-text> }
-                                                    @case (ConfigOptionType.File) { <pngx-input-file [formControlName]="option.key" (upload)="uploadFile($event, option.key)" [error]="errors[option.key]"></pngx-input-file> }
-                                                    @case (ConfigOptionType.Password) { <pngx-input-password [formControlName]="option.key" [error]="errors[option.key]"></pngx-input-password> }
-                                                }
-                                            </div>
-                                            @if (option.note) {
-                                                <div class="form-text fst-italic">{{option.note}}</div>
-                                            }
                                         </div>
                                     </div>
-                                </div>
+                                }
-                            }
+                            </div>
-                        </div>
+                        }
                     </div>
                 </ng-template>
             </li>

src-ui/src/app/components/admin/config/config.component.spec.ts

@@ -8,7 +8,11 @@ import { NgbModule } from '@ng-bootstrap/ng-bootstrap'
 import { NgSelectModule } from '@ng-select/ng-select'
 import { NgxBootstrapIconsModule, allIcons } from 'ngx-bootstrap-icons'
 import { of, throwError } from 'rxjs'
-import { OutputTypeConfig } from 'src/app/data/paperless-config'
+import {
+  ConfigCategory,
+  ConfigSection,
+  OutputTypeConfig,
+} from 'src/app/data/paperless-config'
 import { ConfigService } from 'src/app/services/config.service'
 import { SettingsService } from 'src/app/services/settings.service'
 import { ToastService } from 'src/app/services/toast.service'
@@ -158,4 +162,24 @@ describe('ConfigComponent', () => {
     component.resetOption('barcodes_enabled')
     expect(component.configForm.get('barcodes_enabled').value).toBeNull()
   })
+
+  it('should group options into sections within a category, or not', () => {
+    const sections = component.getCategorySections(ConfigCategory.OCR)
+    expect(sections).toEqual([null, ConfigSection.RemoteOCR])
+    expect(
+      component
+        .getCategoryOptions(ConfigCategory.OCR)
+        .map((option) => option.key)
+    ).toContain('output_type')
+    expect(
+      component
+        .getCategoryOptions(ConfigCategory.OCR, ConfigSection.RemoteOCR)
+        .map((option) => option.key)
+    ).toEqual([
+      'remote_ocr_engine',
+      'remote_ocr_api_key',
+      'remote_ocr_endpoint',
+      'remote_ocr_mode',
+    ])
+  })
 })

src-ui/src/app/components/admin/config/config.component.ts

@@ -74,8 +74,20 @@ export class ConfigComponent
     return Object.values(ConfigCategory)
   }
 
-  getCategoryOptions(category: string): ConfigOption[] {
+  getCategorySections(category: string): string[] {
-    return PaperlessConfigOptions.filter((o) => o.category === category)
+    return [
+      ...new Set(
+        PaperlessConfigOptions.filter((o) => o.category === category).map(
+          (o) => o.section ?? null // null means no section
+        )
+      ),
+    ]
+  }
+
+  getCategoryOptions(category: string, section: string = null): ConfigOption[] {
+    return PaperlessConfigOptions.filter(
+      (o) => o.category === category && (o.section ?? null) === section
+    )
   }
 
   initialConfig: PaperlessConfig

src-ui/src/app/components/app-frame/app-frame.component.html

@@ -2,7 +2,7 @@
   <button class="navbar-toggler d-md-none collapsed border-0" type="button" data-toggle="collapse"
     data-target="#sidebarMenu" aria-controls="sidebarMenu" aria-expanded="false" aria-label="Toggle navigation"
     (click)="closeMobileSearch(); toggleMenuCollapsed()">
-    <span class="navbar-toggler-icon"></span>
+    <i-bs width="1.5em" height="1.5em" name="list"></i-bs>
   </button>
   <a class="navbar-brand d-flex align-items-center me-0 ps-md-3 py-0 order-sm-0"
     [ngClass]="{ 'slim': slimSidebarEnabled, '' : !slimSidebarEnabled }"
@@ -29,9 +29,9 @@
       </div>
     }
   </a>
-  <div class="search-container flex-grow-1 py-2 pb-3 pb-sm-2 px-3 ps-md-3 me-sm-auto order-3 order-sm-1"
+  <div class="search-container flex-grow-1 py-2 pb-3 pb-sm-2 me-sm-auto order-3 order-sm-1"
     [class.mobile-hidden]="mobileSearchHidden()">
-    <div class="col-12 header-search">
+    <div class="col-12 header-search mx-auto">
       <pngx-global-search></pngx-global-search>
     </div>
   </div>
@@ -90,7 +90,7 @@
         <ul class="nav flex-column">
           <li class="nav-item app-link">
             <a class="nav-link" routerLink="dashboard" routerLinkActive="active" (click)="closeMenu()"
-              ngbPopover="Dashboard" i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end"
+              ngbPopover="Dashboard" i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end"
               container="body" triggers="mouseenter:mouseleave" popoverClass="popover-slim">
               <i-bs class="me-2" name="house"></i-bs><span><ng-container i18n>Dashboard</ng-container></span>
             </a>
@@ -99,7 +99,7 @@
             <a class="nav-link" routerLink="documents" routerLinkActive="active"
               [routerLinkActiveOptions]="{ paths: 'exact', queryParams: 'ignored', matrixParams: 'ignored', fragment: 'ignored' }"
               (click)="closeMenu()"
-              ngbPopover="Documents" i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end"
+              ngbPopover="Documents" i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end"
               container="body" triggers="mouseenter:mouseleave" popoverClass="popover-slim">
               <i-bs class="me-2" name="files"></i-bs><span><ng-container i18n>Documents</ng-container></span>
             </a>
@@ -118,7 +118,7 @@
                   (cdkDragEnded)="onDragEnd($event)">
                   <a class="nav-link" routerLink="view/{{view.id}}"
                     routerLinkActive="active" (click)="closeMenu()" [ngbPopover]="view.name"
-                    [disablePopover]="!slimSidebarEnabled" placement="end" container="body" triggers="mouseenter:mouseleave"
+                    [disablePopover]="!slimSidebarPopoversEnabled" placement="end" container="body" triggers="mouseenter:mouseleave"
                     popoverClass="popover-slim">
                     <i-bs class="me-2" [name]="view.icon || 'funnel'"></i-bs><span><div class="d-inline-flex view-name"><span class="overflow-hidden" [class.text-wrap]="!slimSidebarEnabled">{{view.name}}</span></div>
                         @if (showSidebarCounts && !slimSidebarEnabled) {
@@ -156,7 +156,7 @@
               <li class="nav-item w-100 app-link">
                 <a class="nav-link app-link" [class.text-truncate]="!slimSidebarEnabled" routerLink="documents/{{d.id}}"
                   routerLinkActive="active" (click)="closeMenu()" [ngbPopover]="d.title | documentTitle"
-                  [disablePopover]="!slimSidebarEnabled" placement="end" container="body" triggers="mouseenter:mouseleave"
+                  [disablePopover]="!slimSidebarPopoversEnabled" placement="end" container="body" triggers="mouseenter:mouseleave"
                   popoverClass="popover-slim">
                   <i-bs class="me-2" name="file-text"></i-bs><span>{{d.title | documentTitle}}</span>
                   <span class="close flex-column justify-content-center"
@@ -170,7 +170,7 @@
               <li class="nav-item w-100 app-link">
                 <button type="button" class="nav-link nav-link-action app-link w-100 text-start"
                   [class.text-truncate]="!slimSidebarEnabled" (click)="closeAll()"
-                  ngbPopover="Close all" i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end"
+                  ngbPopover="Close all" i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end"
                   container="body" triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                   <i-bs class="me-2" name="x"></i-bs><span><ng-container i18n>Close all</ng-container></span>
                 </button>
@@ -189,7 +189,7 @@
                 <div class="d-flex align-items-center attributes-row">
                   <a class="nav-link flex-fill" routerLink="attributes" routerLinkActive="active"
                     [routerLinkActiveOptions]="{ exact: !(slimSidebarEnabled || attributesSectionsCollapsed) }" (click)="closeMenu()"
-                    ngbPopover="Attributes" i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end"
+                    ngbPopover="Attributes" i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end"
                     container="body" triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                     <i-bs name="stack"></i-bs><span class="ms-2"><ng-container i18n>Attributes</ng-container></span>
                   </a>
@@ -241,7 +241,7 @@
             }
             <li class="nav-item app-link" *pngxIfPermissions="{ action: PermissionAction.View, type: PermissionType.SavedView }">
               <a class="nav-link" routerLink="savedviews" routerLinkActive="active" (click)="closeMenu()"
-                ngbPopover="Saved Views" i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end"
+                ngbPopover="Saved Views" i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end"
                 container="body" triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                 <i-bs class="me-2" name="window-stack"></i-bs><span><ng-container i18n>Saved Views</ng-container></span>
               </a>
@@ -250,7 +250,7 @@
               *pngxIfPermissions="{ action: PermissionAction.View, type: PermissionType.Workflow }"
               tourAnchor="tour.workflows">
               <a class="nav-link" routerLink="workflows" routerLinkActive="active" (click)="closeMenu()"
-                ngbPopover="Workflows" i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end"
+                ngbPopover="Workflows" i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end"
                 container="body" triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                 <i-bs class="me-2" name="boxes"></i-bs><span><ng-container i18n>Workflows</ng-container></span>
               </a>
@@ -258,14 +258,14 @@
             <li class="nav-item app-link" *pngxIfPermissions="{ action: PermissionAction.View, type: PermissionType.MailAccount }"
               tourAnchor="tour.mail">
               <a class="nav-link" routerLink="mail" routerLinkActive="active" (click)="closeMenu()" ngbPopover="Mail"
-                i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end" container="body"
+                i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end" container="body"
                 triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                 <i-bs class="me-2" name="envelope"></i-bs><span><ng-container i18n>Mail</ng-container></span>
               </a>
             </li>
             <li class="nav-item app-link" *pngxIfPermissions="{ action: PermissionAction.Delete, type: PermissionType.Document }">
               <a class="nav-link" routerLink="trash" routerLinkActive="active" (click)="closeMenu()" ngbPopover="Trash"
-                i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end" container="body"
+                i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end" container="body"
                 triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                 <i-bs class="me-2" name="trash"></i-bs><span><ng-container i18n>Trash</ng-container></span>
               </a>
@@ -281,21 +281,21 @@
             <li class="nav-item app-link" *pngxIfPermissions="{ action: PermissionAction.Change, type: PermissionType.UISettings }"
               tourAnchor="tour.settings">
               <a class="nav-link" routerLink="settings" routerLinkActive="active" (click)="closeMenu()"
-                ngbPopover="Settings" i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end"
+                ngbPopover="Settings" i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end"
                 container="body" triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                 <i-bs class="me-2" name="gear"></i-bs><span><ng-container i18n>Settings</ng-container></span>
               </a>
             </li>
             <li class="nav-item app-link" *pngxIfPermissions="{ action: PermissionAction.Change, type: PermissionType.AppConfig }">
               <a class="nav-link" routerLink="config" routerLinkActive="active" (click)="closeMenu()"
-                ngbPopover="Configuration" i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end"
+                ngbPopover="Configuration" i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end"
                 container="body" triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                 <i-bs class="me-2" name="sliders2-vertical"></i-bs><span><ng-container i18n>Configuration</ng-container></span>
               </a>
             </li>
             <li class="nav-item app-link" *pngxIfPermissions="{ action: PermissionAction.View, type: PermissionType.User }">
               <a class="nav-link" routerLink="usersgroups" routerLinkActive="active" (click)="closeMenu()"
-                ngbPopover="Users & Groups" i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end"
+                ngbPopover="Users & Groups" i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end"
                 container="body" triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                 <i-bs class="me-2" name="people"></i-bs><span><ng-container i18n>Users & Groups</ng-container></span>
               </a>
@@ -304,7 +304,7 @@
               *pngxIfPermissions="{ action: PermissionAction.View, type: PermissionType.PaperlessTask }"
               tourAnchor="tour.file-tasks">
               <a class="nav-link" routerLink="tasks" routerLinkActive="active" (click)="closeMenu()"
-                ngbPopover="Tasks" i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end"
+                ngbPopover="Tasks" i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end"
                 container="body" triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                 <i-bs class="me-2" name="list-task"></i-bs><span><ng-container i18n>Tasks</ng-container>@if (tasksService.needsAttentionTasks.length > 0) {
                   <span><span class="badge bg-danger ms-2 d-inline">{{tasksService.needsAttentionTasks.length}}</span></span>
@@ -317,26 +317,26 @@
             @if (permissionsService.isAdmin()) {
               <li class="nav-item app-link">
                 <a class="nav-link" routerLink="logs" routerLinkActive="active" (click)="closeMenu()" ngbPopover="Logs"
-                  i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end" container="body"
+                  i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end" container="body"
                   triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                   <i-bs class="me-2" name="text-left"></i-bs><span><ng-container i18n>Logs</ng-container></span>
                 </a>
               </li>
             }
             <li class="nav-item mt-2" tourAnchor="tour.outro">
-              <a class="px-3 py-2 text-muted small d-flex align-items-center flex-wrap text-decoration-none"
+              <a class="text-muted small d-flex align-items-center flex-wrap text-decoration-none nav-anchor"
                 target="_blank" rel="noopener noreferrer" href="https://docs.paperless-ngx.com" ngbPopover="Documentation"
-                i18n-ngbPopover [disablePopover]="!slimSidebarEnabled" placement="end" container="body"
+                i18n-ngbPopover [disablePopover]="!slimSidebarPopoversEnabled" placement="end" container="body"
                 triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                 <i-bs class="d-flex me-2" name="question-circle"></i-bs><span><ng-container i18n>Documentation</ng-container></span>
               </a>
             </li>
             <li class="nav-item" [class.visually-hidden]="slimSidebarEnabled">
-              <div class="px-3 py-0 text-muted small d-flex align-items-center flex-wrap">
+              <div class="text-muted small d-flex align-items-center flex-wrap nav-label">
                 <div class="me-3">
                   <a class="text-muted text-decoration-none" target="_blank" rel="noopener noreferrer"
                     href="https://github.com/paperless-ngx/paperless-ngx" ngbPopover="GitHub" i18n-ngbPopover
-                    [disablePopover]="!slimSidebarEnabled" placement="end" container="body"
+                    [disablePopover]="!slimSidebarPopoversEnabled" placement="end" container="body"
                     triggers="mouseenter:mouseleave" popoverClass="popover-slim">
                     {{ versionString }}
                   </a>

src-ui/src/app/components/app-frame/app-frame.component.scss

@@ -67,6 +67,23 @@
   main.mobile-search-hidden {
     padding-top: 56px;
   }
+
+  .navbar-toggler {
+    padding-left: calc(12px - (1.5em * 2.5 / 16));
+  }
+}
+
+.search-container {
+  padding-left: 1rem;
+  padding-right: 1rem;
+}
+
+// Below sm the search gets its own full-width row, so line it up with main's content edge
+@media (max-width: 575.98px) {
+  .search-container {
+    padding-left: 12px;
+    padding-right: 12px;
+  }
 }
 
 main {
@@ -97,7 +114,7 @@ main {
 
     li.nav-item span.badge {
       display: inline-block;
-      margin-right: 2px;
+      margin-right: -4px;
     }
   }
 
@@ -141,18 +158,11 @@ main {
     }
   }
 
-  .sidebar.slim {
-    li.nav-item span.badge {
-      display: inline-block;
-      margin-right: 2px;
-    }
-  }
-
   .sidebar-slim-toggler {
     display: block;
     position: fixed;
     left: calc(var(--pngx-sidebar-width) - 12px);
-    top: 72px;
+    bottom: 16px;
     z-index: 996;
     --bs-btn-padding-x: 0.35rem;
     --bs-btn-padding-y: 0.125rem;
@@ -227,6 +237,10 @@ main {
   }
 }
 
+.sidebar .nav-anchor, .sidebar .nav-label {
+  padding: .25rem .7rem;
+}
+
 .attributes-row {
   border-radius: .55rem;
   margin: .1rem 0;
@@ -403,7 +417,7 @@ main {
 
 :host ::ng-deep .navbar-official-logo {
   .leaf {
-    fill: color-mix(in srgb, var(--pngx-primary-text-contrast) 70%, var(--bs-primary)) !important;
+    fill: color-mix(in srgb, var(--pngx-primary-text-contrast) 85%, var(--bs-primary)) !important;
   }
 
   .text {
@@ -444,7 +458,7 @@ main {
 
 .header-search {
   width: 100%;
-  max-width: 44rem;
+  max-width: 55rem;
 }
 
 @media screen and (max-width: 575.98px) {
@@ -458,6 +472,7 @@ main {
 
   .navbar-toggler {
     grid-area: toggler;
+    color: var(--pngx-primary-text-contrast);
     text-align: left;
   }
 

src-ui/src/app/components/app-frame/app-frame.component.ts

@@ -278,6 +278,10 @@ export class AppFrameComponent
       })
   }
 
+  get slimSidebarPopoversEnabled(): boolean {
+    return this.slimSidebarEnabled && !this.isMobileViewport()
+  }
+
   get attributesSectionsCollapsed(): boolean {
     this.settingsService.trackChanges()
     return this.settingsService

src-ui/src/app/components/common/confirm-dialog/reprocess-confirm-dialog/reprocess-confirm-dialog.component.html

@@ -0,0 +1,28 @@
+<div class="modal-header">
+  <h4 class="modal-title" id="modal-basic-title">{{title}}</h4>
+  <button type="button" class="btn-close" aria-label="Close" (click)="cancel()">
+  </button>
+</div>
+<div class="modal-body">
+  @if (messageBold) {
+    <p class="text-break"><b>{{messageBold}}</b></p>
+  }
+  @if (message) {
+    <p class="mb-0 text-break" [innerHTML]="message"></p>
+  }
+  @if (showRemoteOcr) {
+    <div class="form-check mt-3">
+      <input class="form-check-input" type="checkbox" id="reprocessRemoteOcr" [(ngModel)]="remoteOcr" />
+      <label class="form-check-label" for="reprocessRemoteOcr" i18n>Use remote OCR</label>
+      <div class="form-text" i18n>Sends the document to the configured remote OCR service, which may incur costs.</div>
+    </div>
+  }
+</div>
+<div class="modal-footer">
+  <button type="button" class="btn" [class]="cancelBtnClass" (click)="cancel()" [disabled]="!buttonsEnabled">
+    <span class="d-inline-block" style="padding-bottom: 1px;">{{cancelBtnCaption}}</span>
+  </button>
+  <button type="button" class="btn" [class]="btnClass" (click)="confirm()" [disabled]="!confirmButtonEnabled || !buttonsEnabled">
+    {{btnCaption}}
+  </button>
+</div>

src-ui/src/app/components/common/confirm-dialog/reprocess-confirm-dialog/reprocess-confirm-dialog.component.spec.ts

@@ -0,0 +1,72 @@
+import { provideHttpClient, withInterceptorsFromDi } from '@angular/common/http'
+import { provideHttpClientTesting } from '@angular/common/http/testing'
+import { ComponentFixture, TestBed } from '@angular/core/testing'
+import { NgbActiveModal } from '@ng-bootstrap/ng-bootstrap'
+import { RemoteOCRModeConfig } from 'src/app/data/paperless-config'
+import { SETTINGS_KEYS } from 'src/app/data/ui-settings'
+import { SettingsService } from 'src/app/services/settings.service'
+import { ReprocessConfirmDialogComponent } from './reprocess-confirm-dialog.component'
+
+describe('ReprocessConfirmDialogComponent', () => {
+  let component: ReprocessConfirmDialogComponent
+  let fixture: ComponentFixture<ReprocessConfirmDialogComponent>
+  let settingsService: SettingsService
+
+  const createComponent = (configured: boolean, mode: string) => {
+    settingsService.set(SETTINGS_KEYS.REMOTE_OCR_CONFIGURED, configured)
+    settingsService.set(SETTINGS_KEYS.REMOTE_OCR_MODE, mode)
+
+    fixture = TestBed.createComponent(ReprocessConfirmDialogComponent)
+    component = fixture.componentInstance
+    fixture.detectChanges()
+  }
+
+  beforeEach(async () => {
+    TestBed.configureTestingModule({
+      providers: [
+        NgbActiveModal,
+        provideHttpClient(withInterceptorsFromDi()),
+        provideHttpClientTesting(),
+      ],
+      imports: [ReprocessConfirmDialogComponent],
+    }).compileComponents()
+
+    settingsService = TestBed.inject(SettingsService)
+  })
+
+  it('should not request remote OCR by default', () => {
+    createComponent(true, RemoteOCRModeConfig.WORKFLOW_ONLY)
+
+    expect(component.remoteOcr).toBeFalsy()
+  })
+
+  it('should not offer remote OCR when no engine is configured', () => {
+    createComponent(false, RemoteOCRModeConfig.WORKFLOW_ONLY)
+
+    expect(component.showRemoteOcr).toBeFalsy()
+    expect(
+      fixture.nativeElement.querySelector('#reprocessRemoteOcr')
+    ).toBeNull()
+  })
+
+  it('should not offer remote OCR when it already handles every document', () => {
+    createComponent(true, RemoteOCRModeConfig.ALWAYS)
+
+    expect(component.showRemoteOcr).toBeFalsy()
+    expect(
+      fixture.nativeElement.querySelector('#reprocessRemoteOcr')
+    ).toBeNull()
+  })
+
+  it('should offer remote OCR when configured and selective', () => {
+    createComponent(true, RemoteOCRModeConfig.WORKFLOW_ONLY)
+
+    expect(component.showRemoteOcr).toBeTruthy()
+    const checkbox = fixture.nativeElement.querySelector('#reprocessRemoteOcr')
+    expect(checkbox).not.toBeNull()
+
+    checkbox.click()
+    fixture.detectChanges()
+    expect(component.remoteOcr).toBeTruthy()
+  })
+})

src-ui/src/app/components/common/confirm-dialog/reprocess-confirm-dialog/reprocess-confirm-dialog.component.ts

@@ -0,0 +1,20 @@
+import { Component, inject } from '@angular/core'
+import { FormsModule } from '@angular/forms'
+import { SettingsService } from 'src/app/services/settings.service'
+import { ConfirmDialogComponent } from '../confirm-dialog.component'
+
+@Component({
+  selector: 'pngx-reprocess-confirm-dialog',
+  templateUrl: './reprocess-confirm-dialog.component.html',
+  imports: [FormsModule],
+})
+export class ReprocessConfirmDialogComponent extends ConfirmDialogComponent {
+  private settings = inject(SettingsService)
+
+  remoteOcr: boolean = false
+
+  public get showRemoteOcr(): boolean {
+    // Hidden when it is not configured, or when it already handles every document anyway.
+    return this.settings.remoteOCRIsSelectable
+  }
+}

src-ui/src/app/components/common/edit-dialog/workflow-edit-dialog/workflow-edit-dialog.component.html

@@ -455,6 +455,13 @@
           </div>
         </div>
       }
+      @case (WorkflowActionType.RemoteOcr) {
+        <div class="row">
+          <div class="col">
+            <p class="text-muted small" i18n>The document will be sent to the configured remote OCR service. May incur costs.</p>
+          </div>
+        </div>
+      }
     }
   </div>
 </ng-template>

src-ui/src/app/components/common/edit-dialog/workflow-edit-dialog/workflow-edit-dialog.component.spec.ts

@@ -29,6 +29,7 @@ import {
   DocumentSource,
   WorkflowTriggerType,
 } from 'src/app/data/workflow-trigger'
+import { SETTINGS_KEYS } from 'src/app/data/ui-settings'
 import { IfOwnerDirective } from 'src/app/directives/if-owner.directive'
 import { IfPermissionsDirective } from 'src/app/directives/if-permissions.directive'
 import { CorrespondentService } from 'src/app/services/rest/correspondent.service'
@@ -224,7 +225,12 @@ describe('WorkflowEditDialogComponent', () => {
     ).toEqual('Document Added')
     expect(component.getTriggerTypeOptionName(null)).toEqual('')
     expect(component.sourceOptions).toEqual(DOCUMENT_SOURCE_OPTIONS)
-    expect(component.actionTypeOptions).toEqual(WORKFLOW_ACTION_OPTIONS)
+    // Remote OCR is absent until the workflow has a consumption trigger
+    expect(component.actionTypeOptions).toEqual(
+      WORKFLOW_ACTION_OPTIONS.filter(
+        (a) => a.id !== WorkflowActionType.RemoteOcr
+      )
+    )
     expect(
       component.getActionTypeOptionName(WorkflowActionType.Assignment)
     ).toEqual('Assignment')
@@ -237,7 +243,104 @@ describe('WorkflowEditDialogComponent', () => {
     jest.spyOn(settingsService, 'get').mockReturnValue(false)
     component.ngOnInit()
     expect(component.actionTypeOptions).toEqual(
-      WORKFLOW_ACTION_OPTIONS.filter((a) => a.id !== WorkflowActionType.Email)
+      WORKFLOW_ACTION_OPTIONS.filter(
+        (a) =>
+          a.id !== WorkflowActionType.Email &&
+          a.id !== WorkflowActionType.RemoteOcr
+      )
+    )
+  })
+
+  it('should offer remote OCR only for consumption workflows', () => {
+    jest.spyOn(settingsService, 'get').mockReturnValue(true)
+
+    // A consumption trigger makes the action reachable
+    component.object = {
+      name: 'Workflow 1',
+      order: 0,
+      enabled: true,
+      triggers: [{ type: WorkflowTriggerType.Consumption }],
+      actions: [],
+    } as Workflow
+    component.ngOnInit()
+    expect(component.actionTypeOptions.map((a) => a.id)).toContain(
+      WorkflowActionType.RemoteOcr
+    )
+
+    // Any other trigger type runs after the document has been parsed
+    component.object = {
+      name: 'Workflow 2',
+      order: 0,
+      enabled: true,
+      triggers: [{ type: WorkflowTriggerType.DocumentAdded }],
+      actions: [],
+    } as Workflow
+    component.ngOnInit()
+    expect(component.actionTypeOptions.map((a) => a.id)).not.toContain(
+      WorkflowActionType.RemoteOcr
+    )
+  })
+
+  it('should offer remote OCR on a trigger added to a new workflow', () => {
+    jest.spyOn(settingsService, 'get').mockReturnValue(true)
+    component.ngOnInit()
+
+    // Nothing for the action to apply to yet
+    expect(component.actionTypeOptions.map((a) => a.id)).not.toContain(
+      WorkflowActionType.RemoteOcr
+    )
+
+    // addTrigger creates the form field with emitEvent false, so the options
+    // have to be computed on read rather than cached from valueChanges
+    component.addTrigger()
+    expect(component.actionTypeOptions.map((a) => a.id)).toContain(
+      WorkflowActionType.RemoteOcr
+    )
+
+    // Switching that trigger to a type that runs after parsing removes it
+    component.triggerFields
+      .at(0)
+      .get('type')
+      .setValue(WorkflowTriggerType.DocumentAdded)
+    expect(component.actionTypeOptions.map((a) => a.id)).not.toContain(
+      WorkflowActionType.RemoteOcr
+    )
+  })
+
+  it('should keep remote OCR listed when an action already uses it', () => {
+    jest.spyOn(settingsService, 'get').mockReturnValue(true)
+
+    // Otherwise changing the trigger would silently blank the selection
+    component.object = {
+      name: 'Workflow 1',
+      order: 0,
+      enabled: true,
+      triggers: [{ type: WorkflowTriggerType.DocumentAdded }],
+      actions: [{ type: WorkflowActionType.RemoteOcr }],
+    } as Workflow
+    component.ngOnInit()
+
+    expect(component.actionTypeOptions.map((a) => a.id)).toContain(
+      WorkflowActionType.RemoteOcr
+    )
+  })
+
+  it('should not offer remote OCR when no engine is configured', () => {
+    jest
+      .spyOn(settingsService, 'get')
+      .mockImplementation((key) => key !== SETTINGS_KEYS.REMOTE_OCR_CONFIGURED)
+
+    component.object = {
+      name: 'Workflow 1',
+      order: 0,
+      enabled: true,
+      triggers: [{ type: WorkflowTriggerType.Consumption }],
+      actions: [],
+    } as Workflow
+    component.ngOnInit()
+
+    expect(component.actionTypeOptions.map((a) => a.id)).not.toContain(
+      WorkflowActionType.RemoteOcr
     )
   })
 

src-ui/src/app/components/common/edit-dialog/workflow-edit-dialog/workflow-edit-dialog.component.ts

@@ -148,6 +148,10 @@ export const WORKFLOW_ACTION_OPTIONS = [
     id: WorkflowActionType.MoveToTrash,
     name: $localize`Move to trash`,
   },
+  {
+    id: WorkflowActionType.RemoteOcr,
+    name: $localize`Remote OCR`,
+  },
 ]
 
 export enum TriggerFilterType {
@@ -504,8 +508,6 @@ export class WorkflowEditDialogComponent
 
   expandedItem: number = null
 
-  readonly allowedActionTypes = signal([])
-
   private readonly triggerFilterOptionsMap = new WeakMap<
     FormArray,
     TriggerFilterOption[]
@@ -548,13 +550,40 @@ export class WorkflowEditDialogComponent
       this.checkRemovalActionFields.bind(this)
     )
     this.checkRemovalActionFields(this.objectForm.value)
-    this.allowedActionTypes.set(
+  }
-      this.settingsService.get(SETTINGS_KEYS.EMAIL_ENABLED)
+
-        ? WORKFLOW_ACTION_OPTIONS
+  private allowedActionTypes: typeof WORKFLOW_ACTION_OPTIONS = null
-        : WORKFLOW_ACTION_OPTIONS.filter(
+
-            (a) => a.id !== WorkflowActionType.Email
+  private getAllowedActionTypes() {
-          )
+    let allowed = WORKFLOW_ACTION_OPTIONS
-    )
+
+    if (!this.settingsService.get(SETTINGS_KEYS.EMAIL_ENABLED)) {
+      allowed = allowed.filter((a) => a.id !== WorkflowActionType.Email)
+    }
+
+    // Remote OCR is decided before the document is parsed, so it is only
+    // offered for workflows that run at consumption.
+    const formWorkflow: Workflow = this.objectForm?.value
+    const remoteOcrUsable =
+      this.settingsService.get(SETTINGS_KEYS.REMOTE_OCR_CONFIGURED) &&
+      (formWorkflow?.triggers?.some(
+        (trigger) => trigger.type === WorkflowTriggerType.Consumption
+      ) ||
+        formWorkflow?.actions?.some(
+          (action) => action.type === WorkflowActionType.RemoteOcr
+        ))
+    if (!remoteOcrUsable) {
+      allowed = allowed.filter((a) => a.id !== WorkflowActionType.RemoteOcr)
+    }
+
+    if (
+      this.allowedActionTypes?.length === allowed.length &&
+      this.allowedActionTypes.every((a, i) => a.id === allowed[i].id)
+    ) {
+      return this.allowedActionTypes
+    }
+    this.allowedActionTypes = allowed
+    return allowed
   }
 
   private checkRemovalActionFields(formWorkflow: Workflow) {
@@ -1279,7 +1308,8 @@ export class WorkflowEditDialogComponent
 
   get actionTypeOptions() {
     this.settingsService.trackChanges()
-    return this.allowedActionTypes()
+    // Computed on read rather than cached
+    return this.getAllowedActionTypes()
   }
 
   getActionTypeOptionName(type: WorkflowActionType): string {

src-ui/src/app/components/common/page-header/page-header.component.html

@@ -1,6 +1,6 @@
-<div class="row pt-3 pb-3 pb-md-2 align-items-center">
+<div class="row pt-3 pb-2 align-items-center">
   <div class="col-md text-truncate">
-    <h3 class="d-flex align-items-center mb-1" style="line-height: 1.4">
+    <h3 class="d-flex align-items-center mb-2 mb-md-1" style="line-height: 1.4">
       <span class="text-truncate">{{title()}}</span>
       @if (id()) {
         <span class="badge bg-primary text-primary-text-contrast ms-3 small fs-normal cursor-pointer" (click)="copyID()">
@@ -12,10 +12,10 @@
         </span>
       }
       @if (subTitle()) {
-        <span class="h6 mb-0 mt-1 d-block d-md-inline fw-normal ms-md-3 text-truncate" style="line-height: 1.4">{{subTitle()}}</span>
+        <span class="page-subtitle h6 mb-0 mt-1 fw-normal ms-md-3 text-truncate" style="line-height: 1.4">{{subTitle()}}</span>
       }
       @if (info()) {
-        <button class="btn btn-sm btn-link text-muted p-0 p-md-2" title="What's this?" i18n-title type="button" [ngbPopover]="infoPopover" [autoClose]="true">
+        <button class="btn btn-sm btn-link text-muted p-0 ms-2 p-md-2 ms-md-0" title="What's this?" i18n-title type="button" [ngbPopover]="infoPopover" [autoClose]="true">
           <i-bs name="question-circle"></i-bs>
         </button>
         <ng-template #infoPopover>

src-ui/src/app/components/common/page-header/page-header.component.scss

@@ -1,5 +1,6 @@
 h3 {
     min-height: calc(1.325rem + 0.9vw);
+    flex-wrap: wrap;
 
     .badge {
         font-size: 0.65rem;
@@ -7,6 +8,16 @@ h3 {
     }
 }
 
+// Drop the subtitle onto its own and shrink it
+@media (max-width: 767.98px) {
+    h3 > .page-subtitle {
+        flex: 0 0 100%;
+        margin-top: 0 !important;
+        font-size: .7rem;
+        line-height: 1.3 !important;
+    }
+}
+
 :host {
   display: block;
   margin-bottom: .35rem;

src-ui/src/app/components/document-detail/document-detail.component.spec.ts

@@ -963,12 +963,24 @@ describe('DocumentDetailComponent', () => {
     component.reprocess()
     const modalCloseSpy = jest.spyOn(openModal, 'close')
     openModal.componentInstance.confirmClicked.next()
-    expect(reprocessSpy).toHaveBeenCalledWith({ documents: [doc.id] })
+    expect(reprocessSpy).toHaveBeenCalledWith({ documents: [doc.id] }, false)
     expect(modalSpy).toHaveBeenCalled()
     expect(toastSpy).toHaveBeenCalled()
     expect(modalCloseSpy).toHaveBeenCalled()
   })
 
+  it('should pass remote OCR choice when reprocessing', () => {
+    initNormally()
+    const reprocessSpy = jest.spyOn(documentService, 'reprocessDocuments')
+    reprocessSpy.mockReturnValue(of(true))
+    let openModal: NgbModalRef
+    modalService.activeInstances.subscribe((modal) => (openModal = modal[0]))
+    component.reprocess()
+    openModal.componentInstance.remoteOcr = true
+    openModal.componentInstance.confirmClicked.next()
+    expect(reprocessSpy).toHaveBeenCalledWith({ documents: [doc.id] }, true)
+  })
+
   it('should show error if redo ocr call fails', () => {
     initNormally()
     const reprocessSpy = jest.spyOn(documentService, 'reprocessDocuments')

src-ui/src/app/components/document-detail/document-detail.component.ts

@@ -97,6 +97,7 @@ import { ISODateAdapter } from 'src/app/utils/ngb-iso-date-adapter'
 import * as UTIF from 'utif'
 import { DocumentDetailFieldID } from '../admin/settings/settings.component'
 import { ConfirmDialogComponent } from '../common/confirm-dialog/confirm-dialog.component'
+import { ReprocessConfirmDialogComponent } from '../common/confirm-dialog/reprocess-confirm-dialog/reprocess-confirm-dialog.component'
 import { PasswordRemovalConfirmDialogComponent } from '../common/confirm-dialog/password-removal-confirm-dialog/password-removal-confirm-dialog.component'
 import { CustomFieldsDropdownComponent } from '../common/custom-fields-dropdown/custom-fields-dropdown.component'
 import { CorrespondentEditDialogComponent } from '../common/edit-dialog/correspondent-edit-dialog/correspondent-edit-dialog.component'
@@ -1398,7 +1399,7 @@ export class DocumentDetailComponent
   }
 
   reprocess() {
-    let modal = this.modalService.open(ConfirmDialogComponent, {
+    let modal = this.modalService.open(ReprocessConfirmDialogComponent, {
       backdrop: 'static',
     })
     modal.componentInstance.title = $localize`Reprocess confirm`
@@ -1409,7 +1410,10 @@ export class DocumentDetailComponent
     modal.componentInstance.confirmClicked.subscribe(() => {
       modal.componentInstance.buttonsEnabled.set(false)
       this.documentsService
-        .reprocessDocuments({ documents: [this.document().id] })
+        .reprocessDocuments(
+          { documents: [this.document().id] },
+          modal.componentInstance.remoteOcr
+        )
         .subscribe({
           next: () => {
             this.toastService.showInfo(

src-ui/src/app/components/document-list/bulk-editor/bulk-editor.component.spec.ts

@@ -1122,6 +1122,7 @@ describe('BulkEditorComponent', () => {
     req.flush(true)
     expect(req.request.body).toEqual({
       documents: [3, 4],
+      remote_ocr: false,
     })
     httpTestingController.match(
       `${environment.apiBaseUrl}documents/?page=1&page_size=50&ordering=-created&truncate_content=true&include_selection_data=true`

src-ui/src/app/components/document-list/bulk-editor/bulk-editor.component.ts

@@ -52,6 +52,7 @@ import { flattenTags } from 'src/app/utils/flatten-tags'
 import { queryParamsFromFilterRules } from 'src/app/utils/query-params'
 import { MergeAsVersionsConfirmDialogComponent } from '../../common/confirm-dialog/merge-as-versions-confirm-dialog/merge-as-versions-confirm-dialog.component'
 import { MergeConfirmDialogComponent } from '../../common/confirm-dialog/merge-confirm-dialog/merge-confirm-dialog.component'
+import { ReprocessConfirmDialogComponent } from '../../common/confirm-dialog/reprocess-confirm-dialog/reprocess-confirm-dialog.component'
 import { RotateConfirmDialogComponent } from '../../common/confirm-dialog/rotate-confirm-dialog/rotate-confirm-dialog.component'
 import { CorrespondentEditDialogComponent } from '../../common/edit-dialog/correspondent-edit-dialog/correspondent-edit-dialog.component'
 import { CustomFieldEditDialogComponent } from '../../common/edit-dialog/custom-field-edit-dialog/custom-field-edit-dialog.component'
@@ -916,7 +917,7 @@ export class BulkEditorComponent
   }
 
   reprocessSelected() {
-    let modal = this.modalService.open(ConfirmDialogComponent, {
+    let modal = this.modalService.open(ReprocessConfirmDialogComponent, {
       backdrop: 'static',
     })
     modal.componentInstance.title = $localize`Reprocess confirm`
@@ -930,7 +931,10 @@ export class BulkEditorComponent
         modal.componentInstance.buttonsEnabled.set(false)
         this.executeDocumentAction(
           modal,
-          this.documentService.reprocessDocuments(this.getSelectionQuery())
+          this.documentService.reprocessDocuments(
+            this.getSelectionQuery(),
+            modal.componentInstance.remoteOcr
+          )
         )
       })
   }

src-ui/src/app/data/paperless-config.ts

@@ -54,6 +54,10 @@ export const ConfigCategory = {
   AI: $localize`AI Settings`,
 }
 
+export const ConfigSection = {
+  RemoteOCR: $localize`Remote OCR`,
+}
+
 export const LLMEmbeddingBackendConfig = {
   OPENAI_LIKE: 'openai-like',
   HUGGINGFACE: 'huggingface',
@@ -65,6 +69,15 @@ export const LLMBackendConfig = {
   OLLAMA: 'ollama',
 }
 
+export const RemoteOCREngineConfig = {
+  AZURE_AI: 'azureai',
+}
+
+export const RemoteOCRModeConfig = {
+  ALWAYS: 'always',
+  WORKFLOW_ONLY: 'workflow_only',
+}
+
 export interface ConfigOption {
   key: string
   title: string
@@ -72,6 +85,7 @@ export interface ConfigOption {
   choices?: Array<{ id: string; name: string }>
   config_key?: string
   category: string
+  section?: string
   note?: string
 }
 
@@ -181,6 +195,43 @@ export const PaperlessConfigOptions: ConfigOption[] = [
     config_key: 'PAPERLESS_OCR_USER_ARGS',
     category: ConfigCategory.OCR,
   },
+  {
+    key: 'remote_ocr_engine',
+    title: $localize`Remote OCR Engine`,
+    type: ConfigOptionType.Select,
+    choices: mapToItems(RemoteOCREngineConfig),
+    config_key: 'PAPERLESS_REMOTE_OCR_ENGINE',
+    category: ConfigCategory.OCR,
+    section: ConfigSection.RemoteOCR,
+    note: $localize`Enabling remote OCR sends documents to a third-party service for processing. Consider the privacy implications as well as potential costs before enabling.`,
+  },
+  {
+    key: 'remote_ocr_api_key',
+    title: $localize`Remote OCR API Key`,
+    type: ConfigOptionType.Password,
+    config_key: 'PAPERLESS_REMOTE_OCR_API_KEY',
+    category: ConfigCategory.OCR,
+    section: ConfigSection.RemoteOCR,
+  },
+  {
+    key: 'remote_ocr_endpoint',
+    title: $localize`Remote OCR Endpoint`,
+    type: ConfigOptionType.String,
+    config_key: 'PAPERLESS_REMOTE_OCR_ENDPOINT',
+    category: ConfigCategory.OCR,
+    section: ConfigSection.RemoteOCR,
+    note: $localize`Required when using the Azure AI engine.`,
+  },
+  {
+    key: 'remote_ocr_mode',
+    title: $localize`Remote OCR Mode`,
+    type: ConfigOptionType.Select,
+    choices: mapToItems(RemoteOCRModeConfig),
+    config_key: 'PAPERLESS_REMOTE_OCR_MODE',
+    category: ConfigCategory.OCR,
+    section: ConfigSection.RemoteOCR,
+    note: $localize`Which documents are sent to the remote engine. Use 'workflow_only' to keep remote OCR off unless a workflow enables it for a document.`,
+  },
   {
     key: 'app_logo',
     title: $localize`Application Logo`,
@@ -398,6 +449,10 @@ export interface PaperlessConfig extends ObjectWithId {
   barcode_enable_tag: boolean
   barcode_tag_mapping: object
   barcode_tag_split: boolean
+  remote_ocr_engine: string
+  remote_ocr_api_key: string
+  remote_ocr_endpoint: string
+  remote_ocr_mode: string
   ai_enabled: boolean
   llm_embedding_backend: string
   llm_embedding_model: string

src-ui/src/app/data/ui-settings.ts

@@ -1,5 +1,6 @@
 import { PdfEditorEditMode } from '../components/common/pdf-editor/pdf-editor-edit-mode'
 import { PdfZoomScale } from '../components/common/pdf-viewer/pdf-viewer.types'
+import { RemoteOCRModeConfig } from './paperless-config'
 import { User } from './user'
 
 export interface UiSettings {
@@ -94,6 +95,8 @@ export const SETTINGS_KEYS = {
   OUTLOOK_OAUTH_URL: 'outlook_oauth_url',
   EMAIL_ENABLED: 'email_enabled',
   AI_ENABLED: 'ai_enabled',
+  REMOTE_OCR_CONFIGURED: 'remote_ocr:configured',
+  REMOTE_OCR_MODE: 'remote_ocr:mode',
 }
 
 export const SETTINGS: UiSetting[] = [
@@ -347,4 +350,14 @@ export const SETTINGS: UiSetting[] = [
     type: 'string',
     default: PdfEditorEditMode.Create,
   },
+  {
+    key: SETTINGS_KEYS.REMOTE_OCR_CONFIGURED,
+    type: 'boolean',
+    default: false,
+  },
+  {
+    key: SETTINGS_KEYS.REMOTE_OCR_MODE,
+    type: 'string',
+    default: RemoteOCRModeConfig.ALWAYS,
+  },
 ]

src-ui/src/app/data/workflow-action.ts

@@ -7,6 +7,7 @@ export enum WorkflowActionType {
   Webhook = 4,
   PasswordRemoval = 5,
   MoveToTrash = 6,
+  RemoteOcr = 7,
 }
 
 export interface WorkflowActionEmail extends ObjectWithId {

src-ui/src/app/services/rest/document.service.spec.ts

@@ -284,6 +284,21 @@ describe(`DocumentService`, () => {
     expect(req.request.method).toEqual('POST')
     expect(req.request.body).toEqual({
       documents: ids,
+      remote_ocr: false,
+    })
+  })
+
+  it('should request remote OCR when reprocessing with it enabled', () => {
+    const ids = [1, 2, 3]
+    subscription = service
+      .reprocessDocuments({ documents: ids }, true)
+      .subscribe()
+    const req = httpTestingController.expectOne(
+      `${environment.apiBaseUrl}${endpoint}/reprocess/`
+    )
+    expect(req.request.body).toEqual({
+      documents: ids,
+      remote_ocr: true,
     })
   })
 

src-ui/src/app/services/rest/document.service.ts

@@ -349,9 +349,13 @@ export class DocumentService extends AbstractPaperlessService<Document> {
     })
   }
 
-  reprocessDocuments(selection: DocumentSelectionQuery) {
+  reprocessDocuments(
+    selection: DocumentSelectionQuery,
+    remoteOcr: boolean = false
+  ) {
     return this.http.post(this.getResourceUrl(null, 'reprocess'), {
       ...selection,
+      remote_ocr: remoteOcr,
     })
   }
 

src-ui/src/app/services/settings.service.spec.ts

@@ -13,6 +13,7 @@ import { environment } from 'src/environments/environment'
 import { CustomFieldDataType } from '../data/custom-field'
 import { DEFAULT_DISPLAY_FIELDS, DisplayField } from '../data/document'
 import { SavedView } from '../data/saved-view'
+import { RemoteOCRModeConfig } from '../data/paperless-config'
 import { SETTINGS_KEYS, UiSettings } from '../data/ui-settings'
 import { PermissionsService } from './permissions.service'
 import { CustomFieldsService } from './rest/custom-fields.service'
@@ -434,4 +435,26 @@ describe('SettingsService', () => {
         ).name
     ).toEqual(customFields[0].name)
   })
+  it('should offer remote OCR only when configured and selective', () => {
+    settingsService.set(SETTINGS_KEYS.REMOTE_OCR_CONFIGURED, false)
+    settingsService.set(
+      SETTINGS_KEYS.REMOTE_OCR_MODE,
+      RemoteOCRModeConfig.WORKFLOW_ONLY
+    )
+    expect(settingsService.remoteOCRIsSelectable).toBeFalsy()
+
+    // configured, but already handling every document
+    settingsService.set(SETTINGS_KEYS.REMOTE_OCR_CONFIGURED, true)
+    settingsService.set(
+      SETTINGS_KEYS.REMOTE_OCR_MODE,
+      RemoteOCRModeConfig.ALWAYS
+    )
+    expect(settingsService.remoteOCRIsSelectable).toBeFalsy()
+
+    settingsService.set(
+      SETTINGS_KEYS.REMOTE_OCR_MODE,
+      RemoteOCRModeConfig.WORKFLOW_ONLY
+    )
+    expect(settingsService.remoteOCRIsSelectable).toBeTruthy()
+  })
 })

src-ui/src/app/services/settings.service.ts

@@ -19,6 +19,7 @@ import {
 } from 'src/app/utils/color'
 import { DEFAULT_APP_TITLE, environment } from 'src/environments/environment'
 import { DEFAULT_DISPLAY_FIELDS, DisplayField } from '../data/document'
+import { RemoteOCRModeConfig } from '../data/paperless-config'
 import { SavedView } from '../data/saved-view'
 import {
   PAPERLESS_GREEN_HEX,
@@ -687,6 +688,17 @@ export class SettingsService {
     return this.settingIsSet(SETTINGS_KEYS.UPDATE_CHECKING_ENABLED)
   }
 
+  /**
+   * Offering remote OCR as a  choice only makes sense when an engine
+   * is configured but is not already handling every document.
+   */
+  get remoteOCRIsSelectable(): boolean {
+    return (
+      this.get(SETTINGS_KEYS.REMOTE_OCR_CONFIGURED) &&
+      this.get(SETTINGS_KEYS.REMOTE_OCR_MODE) !== RemoteOCRModeConfig.ALWAYS
+    )
+  }
+
   offerTour(): boolean {
     return this.dashboardIsEmpty() && !this.get(SETTINGS_KEYS.TOUR_COMPLETE)
   }

src-ui/src/main.ts

@@ -118,6 +118,7 @@ import {
   journalBookmarkFill,
   journals,
   link,
+  list,
   listNested,
   listTask,
   listUl,
@@ -365,6 +366,7 @@ const icons = {
   journalBookmarkFill,
   journals,
   link,
+  list,
   listNested,
   listTask,
   listUl,

src-ui/src/styles.scss

@@ -536,6 +536,7 @@ ul.pagination {
 }
 
 .nav-underline {
+  gap: calc(0.5 * var(--bs-nav-underline-gap)) var(--bs-nav-underline-gap);
   .nav-link {
     &.active, &:hover, &:focus {
       color: var(--bs-primary);

src/documents/bulk_edit.py

@@ -399,10 +399,16 @@ def delete(doc_ids: list[int]) -> Literal["OK"]:
     return "OK"
 
 
-def reprocess(doc_ids: list[int]) -> Literal["OK"]:
+def reprocess(doc_ids: list[int], *, remote_ocr: bool = False) -> Literal["OK"]:
+    """
+    Re-run parsing for the given documents.
+
+    Consumption workflows do not run here, so ``remote_ocr`` is how the user
+    asks for the remote engine when it is not configured to handle everything.
+    """
     for document_id in doc_ids:
         update_document_content_maybe_archive_file.apply_async(
-            kwargs={"document_id": document_id},
+            kwargs={"document_id": document_id, "remote_ocr": remote_ocr},
             headers={"trigger_source": PaperlessTask.TriggerSource.MANUAL},
         )
 

src/documents/consumer.py

@@ -53,6 +53,7 @@ from documents.utils import copy_basic_file_stats
 from documents.utils import copy_file_with_basic_stats
 from documents.utils import run_subprocess
 from paperless.config import OcrConfig
+from paperless.config import RemoteOCRConfig
 from paperless.models import ArchiveFileGenerationChoices
 from paperless.parsers import ParserContext
 from paperless.parsers import ParserProtocol
@@ -451,12 +452,19 @@ class ConsumerPlugin(
                 except Exception as e:
                     self.log.error(f"Error attempting to clean PDF: {e}")
 
+            # Workflows have already run at this point, so the metadata knows
+            # whether this document was singled out for remote OCR
+            allow_remote = (
+                self.metadata.remote_ocr or RemoteOCRConfig().remote_ocr_by_default
+            )
+
             # Based on the mime type, get the parser for that type
             parser_class: type[ParserProtocol] | None = (
                 get_parser_registry().get_parser_for_file(
                     mime_type,
                     self.filename,
                     self.working_copy,
+                    allow_remote=allow_remote,
                 )
             )
             if not parser_class:
@@ -465,6 +473,16 @@ class ConsumerPlugin(
                     f"Unsupported mime type {mime_type}",
                 )
 
+            if self.metadata.remote_ocr and not getattr(
+                parser_class,
+                "uses_remote_service",
+                False,
+            ):
+                self.log.warning(
+                    "Remote OCR was requested for this document but no remote "
+                    "parser is available for it, processing locally instead.",
+                )
+
             # Notify all listeners that we're going to do some work.
 
             document_consumption_started.send(

src/documents/data_models.py

@@ -34,6 +34,7 @@ class DocumentMetadataOverrides:
     skip_asn_if_exists: bool = False
     version_label: str | None = None
     actor_id: int | None = None
+    remote_ocr: bool = False
 
     def update(self, other: "DocumentMetadataOverrides") -> "DocumentMetadataOverrides":
         """
@@ -57,6 +58,8 @@ class DocumentMetadataOverrides:
             self.actor_id = other.actor_id
         if other.skip_asn_if_exists:
             self.skip_asn_if_exists = True
+        if other.remote_ocr:
+            self.remote_ocr = True
         if other.version_label is not None:
             self.version_label = other.version_label
 
@@ -126,7 +129,7 @@ class DocumentMetadataOverrides:
         )
         overrides.custom_fields = {
             custom_field.field.id: custom_field.value
-            for custom_field in doc.custom_fields.all()
+            for custom_field in doc.custom_fields.select_related("field").all()
         }
 
         groups_with_perms = get_groups_with_perms(

src/documents/migrations/0024_alter_workflowaction_type.py

@@ -0,0 +1,30 @@
+# Generated by Django 5.2.16 on 2026-08-10 17:27
+
+from django.db import migrations
+from django.db import models
+
+
+class Migration(migrations.Migration):
+    dependencies = [
+        ("documents", "0023_savedview_icon"),
+    ]
+
+    operations = [
+        migrations.AlterField(
+            model_name="workflowaction",
+            name="type",
+            field=models.PositiveSmallIntegerField(
+                choices=[
+                    (1, "Assignment"),
+                    (2, "Removal"),
+                    (3, "Email"),
+                    (4, "Webhook"),
+                    (5, "Password removal"),
+                    (6, "Move to trash"),
+                    (7, "Remote OCR"),
+                ],
+                default=1,
+                verbose_name="Workflow Action Type",
+            ),
+        ),
+    ]

src/documents/models.py

@@ -1670,6 +1670,10 @@ class WorkflowAction(models.Model):
             6,
             _("Move to trash"),
         )
+        REMOTE_OCR = (
+            7,
+            _("Remote OCR"),
+        )
 
     type = models.PositiveSmallIntegerField(
         _("Workflow Action Type"),

src/documents/serialisers.py

@@ -3,6 +3,7 @@ from __future__ import annotations
 import logging
 import math
 import re
+from collections.abc import Iterable
 from datetime import datetime
 from datetime import timedelta
 from decimal import Decimal
@@ -876,8 +877,106 @@ def validate_documentlink_targets(user, doc_ids):
         )
 
 
+# drf-writable-nested revalidates a document's custom_fields more than once
+# per request: once as the ordinary nested list, then again per-item while
+# matching existing vs. new CustomFieldInstance rows during save() -- and
+# that second pass builds a brand new serializer (and field) instance per
+# item (see its update_or_create_reverse_relations / _get_serializer_for_field),
+# so a cache on the field instance alone only helps the first pass. It does,
+# however, explicitly pass `context=self.context` to every one of those
+# fresh serializers -- the *same* dict object the outer DocumentSerializer
+# is using, not a copy. That context dict is already request-scoped (DRF
+# builds it fresh per request via get_serializer_context()), so stashing the
+# resolved CustomField objects there -- rather than in some new global/
+# thread-local cache -- lets every later pass reuse them for free while
+# staying entirely within DRF's existing, already-request-scoped machinery.
+_CUSTOM_FIELD_CONTEXT_CACHE_KEY = "_custom_field_lookup_cache"
+
+
+class _CachingCustomFieldPrimaryKeyField(serializers.PrimaryKeyRelatedField):
+    """
+    Resolves CustomField ids with as few queries as possible: a per-instance
+    cache for repeat lookups on this exact field instance, backed by a
+    shared cache on the serializer context (see _CUSTOM_FIELD_CONTEXT_CACHE_KEY
+    above) so later, separately-instantiated fields for the same request
+    reuse what was already resolved instead of re-querying.
+    """
+
+    def __init__(self, **kwargs: Any) -> None:
+        super().__init__(**kwargs)
+        self._cache: dict[int, CustomField] = {}
+
+    def _shared_cache(self) -> dict[int, CustomField]:
+        return self.context.setdefault(_CUSTOM_FIELD_CONTEXT_CACHE_KEY, {})
+
+    @staticmethod
+    def _normalize_pk(data: Any) -> int | None:
+        """
+        Returns `data` coerced to the int a valid CustomField pk would be,
+        or None if `data` isn't a plausible pk (wrong type, unhashable,
+        non-numeric, or a bool -- DRF itself rejects bools as pks since
+        `True == 1` would otherwise silently match). None tells callers to
+        leave `data` alone and let `super().to_internal_value()` report the
+        normal validation error instead of touching the cache/queryset with
+        it directly.
+        """
+        if isinstance(data, bool):
+            return None
+        try:
+            return int(data)
+        except (TypeError, ValueError):
+            return None
+
+    def prefetch(self, ids: Iterable[Any]) -> None:
+        shared_cache = self._shared_cache()
+        candidates = {pk for i in ids if (pk := self._normalize_pk(i)) is not None}
+        missing = {
+            i for i in candidates if i not in self._cache and i not in shared_cache
+        }
+        if missing:
+            for obj in self.get_queryset().filter(pk__in=missing):
+                shared_cache[obj.pk] = obj
+        for i in candidates:
+            obj = shared_cache.get(i)
+            if obj is not None:
+                self._cache[i] = obj
+
+    def to_internal_value(self, data: Any) -> CustomField:
+        pk = self._normalize_pk(data)
+        if pk is None:
+            return super().to_internal_value(data)
+        if pk in self._cache:
+            return self._cache[pk]
+        shared_cache = self._shared_cache()
+        if pk in shared_cache:
+            obj = shared_cache[pk]
+            self._cache[pk] = obj
+            return obj
+        obj: CustomField = super().to_internal_value(data)
+        self._cache[obj.pk] = obj
+        shared_cache[obj.pk] = obj
+        return obj
+
+
+class CustomFieldInstanceListSerializer(serializers.ListSerializer):
+    def to_internal_value(self, data: Any) -> list[Any]:
+        if isinstance(data, list):
+            field_ids = []
+            for item in data:
+                if not isinstance(item, dict) or "field" not in item:
+                    continue
+                try:
+                    hash(item["field"])
+                except TypeError:
+                    continue
+                field_ids.append(item["field"])
+            if field_ids:
+                self.child.fields["field"].prefetch(field_ids)
+        return super().to_internal_value(data)
+
+
 class CustomFieldInstanceSerializer(serializers.ModelSerializer[CustomFieldInstance]):
-    field = serializers.PrimaryKeyRelatedField(queryset=CustomField.objects.all())
+    field = _CachingCustomFieldPrimaryKeyField(queryset=CustomField.objects.all())
     value = ReadWriteSerializerMethodField(allow_null=True)
 
     def create(self, validated_data):
@@ -978,6 +1077,7 @@ class CustomFieldInstanceSerializer(serializers.ModelSerializer[CustomFieldInsta
 
     class Meta:
         model = CustomFieldInstance
+        list_serializer_class = CustomFieldInstanceListSerializer
         fields = [
             "value",
             "field",
@@ -1795,7 +1895,7 @@ class DeleteDocumentsSerializer(DocumentSelectionSerializer):
 
 
 class ReprocessDocumentsSerializer(DocumentSelectionSerializer):
-    pass
+    remote_ocr = serializers.BooleanField(required=False, default=False)
 
 
 class BulkEditSerializer(
@@ -2137,6 +2237,13 @@ class BulkEditSerializer(
                         f"Page {op['page']} is out of bounds for document with {doc.page_count} pages.",
                     )
 
+    def _validate_parameters_reprocess(self, parameters) -> None:
+        if "remote_ocr" in parameters:
+            if not isinstance(parameters["remote_ocr"], bool):
+                raise serializers.ValidationError("remote_ocr must be a boolean")
+        else:
+            parameters["remote_ocr"] = False
+
     def validate_parameters_remove_password(self, parameters):
         if "password" not in parameters:
             raise serializers.ValidationError("password not specified")
@@ -2201,6 +2308,8 @@ class BulkEditSerializer(
             self._validate_parameters_edit_pdf(parameters, attrs["documents"][0])
         elif method == bulk_edit.remove_password:
             self.validate_parameters_remove_password(parameters)
+        elif method == bulk_edit.reprocess:
+            self._validate_parameters_reprocess(parameters)
 
         return attrs
 
@@ -3303,6 +3412,41 @@ class WorkflowSerializer(serializers.ModelSerializer[Workflow]):
             "actions",
         ]
 
+    def validate(self, attrs):
+        attrs = super().validate(attrs)
+
+        if "actions" in attrs:
+            has_remote_ocr_action = any(
+                action.get("type") == WorkflowAction.WorkflowActionType.REMOTE_OCR
+                for action in attrs["actions"]
+            )
+        else:
+            has_remote_ocr_action = self.instance is not None and (
+                self.instance.actions.filter(
+                    type=WorkflowAction.WorkflowActionType.REMOTE_OCR,
+                ).exists()
+            )
+
+        if "triggers" in attrs:
+            has_consumption_trigger = any(
+                trigger.get("type") == WorkflowTrigger.WorkflowTriggerType.CONSUMPTION
+                for trigger in attrs["triggers"]
+            )
+        else:
+            has_consumption_trigger = self.instance is not None and (
+                self.instance.triggers.filter(
+                    type=WorkflowTrigger.WorkflowTriggerType.CONSUMPTION,
+                ).exists()
+            )
+
+        # Remote OCR can only work with consumption triggers
+        if has_remote_ocr_action and not has_consumption_trigger:
+            raise serializers.ValidationError(
+                "Remote OCR actions require a consumption started trigger",
+            )
+
+        return attrs
+
     def update_triggers_and_actions(
         self,
         instance: Workflow,

src/documents/signals/handlers.py

@@ -973,6 +973,17 @@ def run_workflows(
                     )
                 elif action.type == WorkflowAction.WorkflowActionType.MOVE_TO_TRASH:
                     has_move_to_trash_action = True
+                elif action.type == WorkflowAction.WorkflowActionType.REMOTE_OCR:
+                    if use_overrides and overrides:
+                        overrides.remote_ocr = True
+                    else:
+                        # If a workflow has a consumption trigger *and* another type,
+                        # the document has already been parsed by the time the other one fires
+                        logger.debug(
+                            "Remote OCR action only applies to consumption "
+                            "triggers, ignoring",
+                            extra={"group": logging_group},
+                        )
 
             if not use_overrides:
                 # limit title to 128 characters

src/documents/tasks.py

@@ -67,6 +67,7 @@ from documents.utils import identity
 from documents.versioning import annotate_effective_content
 from documents.workflows.utils import get_workflows_for_trigger
 from paperless.config import AIConfig
+from paperless.config import RemoteOCRConfig
 from paperless.logging import consume_task_id
 from paperless.parsers import ParserContext
 from paperless.parsers.registry import get_parser_registry
@@ -338,10 +339,17 @@ def bulk_update_documents(document_ids) -> None:
 
 
 @shared_task
-def update_document_content_maybe_archive_file(document_id) -> None:
+def update_document_content_maybe_archive_file(
+    document_id,
+    *,
+    remote_ocr: bool = False,
+) -> None:
     """
     Re-creates OCR content and thumbnail for a document, and archive file if
     it exists.
+
+    Remote OCR is used only when the engine is configured to handle everything
+    or if explicitly asked for via ``remote_ocr``.
     """
     document = Document.objects.get(id=document_id)
 
@@ -351,6 +359,7 @@ def update_document_content_maybe_archive_file(document_id) -> None:
         mime_type,
         document.original_filename or "",
         document.source_path,
+        allow_remote=remote_ocr or RemoteOCRConfig().remote_ocr_by_default,
     )
 
     if not parser_class:

src/documents/tests/test_api_app_config.py

@@ -72,6 +72,10 @@ class TestApiAppConfig(DirectoriesMixin, APITestCase):
                 "barcode_enable_tag": None,
                 "barcode_tag_mapping": None,
                 "barcode_tag_split": None,
+                "remote_ocr_engine": None,
+                "remote_ocr_api_key": None,
+                "remote_ocr_endpoint": None,
+                "remote_ocr_mode": None,
                 "ai_enabled": False,
                 "llm_embedding_backend": None,
                 "llm_embedding_model": None,
@@ -870,6 +874,49 @@ class TestApiAppConfig(DirectoriesMixin, APITestCase):
         config.refresh_from_db()
         self.assertEqual(config.llm_api_key, None)
 
+    def test_update_remote_ocr_api_key(self) -> None:
+        """
+        GIVEN:
+            - Existing config with remote_ocr_api_key specified
+        WHEN:
+            - API to update remote_ocr_api_key is called with all *s
+            - API to update remote_ocr_api_key is called with empty string
+        THEN:
+            - remote_ocr_api_key is unchanged
+            - remote_ocr_api_key is set to None
+        """
+        config = ApplicationConfiguration.objects.first()
+        assert config is not None
+        config.remote_ocr_api_key = "1234567890"
+        config.save()
+
+        # Test with all *
+        response = self.client.patch(
+            f"{self.ENDPOINT}1/",
+            json.dumps(
+                {
+                    "remote_ocr_api_key": "*" * 32,
+                },
+            ),
+            content_type="application/json",
+        )
+        self.assertEqual(response.status_code, status.HTTP_200_OK)
+        config.refresh_from_db()
+        self.assertEqual(config.remote_ocr_api_key, "1234567890")
+        # Test with empty string
+        response = self.client.patch(
+            f"{self.ENDPOINT}1/",
+            json.dumps(
+                {
+                    "remote_ocr_api_key": "",
+                },
+            ),
+            content_type="application/json",
+        )
+        self.assertEqual(response.status_code, status.HTTP_200_OK)
+        config.refresh_from_db()
+        self.assertEqual(config.remote_ocr_api_key, None)
+
     def test_enable_ai_index_triggers_update(self) -> None:
         """
         GIVEN:

src/documents/tests/test_api_bulk_edit.py

@@ -532,7 +532,29 @@ class TestBulkEditAPI(DirectoriesMixin, APITestCase):
         m.assert_called_once()
         args, kwargs = m.call_args
         self.assertEqual(args[0], [self.doc1.id])
-        self.assertEqual(len(kwargs), 0)
+        self.assertEqual(kwargs, {"remote_ocr": False})
+
+    @mock.patch("documents.views.bulk_edit.reprocess")
+    def test_reprocess_documents_endpoint_remote_ocr(self, m) -> None:
+        """
+        GIVEN:
+            - API data to reprocess a document with remote OCR requested
+        WHEN:
+            - API is called
+        THEN:
+            - reprocess is called with remote_ocr=True
+        """
+        self.setup_mock(m, "reprocess")
+        response = self.client.post(
+            "/api/documents/reprocess/",
+            json.dumps({"documents": [self.doc1.id], "remote_ocr": True}),
+            content_type="application/json",
+        )
+        self.assertEqual(response.status_code, status.HTTP_200_OK)
+        m.assert_called_once()
+        args, kwargs = m.call_args
+        self.assertEqual(args[0], [self.doc1.id])
+        self.assertEqual(kwargs, {"remote_ocr": True})
 
     @mock.patch("documents.serialisers.bulk_edit.set_storage_path")
     def test_api_set_storage_path(self, m) -> None:
@@ -1553,6 +1575,29 @@ class TestBulkEditAPI(DirectoriesMixin, APITestCase):
                             ),
                         )
 
+    def test_legacy_bulk_edit_reprocess_invalid_remote_ocr(self) -> None:
+        """
+        GIVEN:
+            - The deprecated bulk_edit endpoint with a non-boolean remote_ocr
+        WHEN:
+            - API is called
+        THEN:
+            - The request is rejected rather than passed through to the task
+        """
+        response = self.client.post(
+            "/api/documents/bulk_edit/",
+            json.dumps(
+                {
+                    "documents": [self.doc1.id],
+                    "method": "reprocess",
+                    "parameters": {"remote_ocr": "yes please"},
+                },
+            ),
+            content_type="application/json",
+        )
+
+        self.assertEqual(response.status_code, status.HTTP_400_BAD_REQUEST)
+
     @mock.patch("documents.views.bulk_edit.edit_pdf")
     def test_edit_pdf(self, m) -> None:
         self.setup_mock(m, "edit_pdf")

src/documents/tests/test_api_custom_fields.py

@@ -5,7 +5,9 @@ from unittest.mock import ANY
 
 from django.contrib.auth.models import Permission
 from django.contrib.auth.models import User
+from django.db import connection
 from django.test import override_settings
+from django.test.utils import CaptureQueriesContext
 from guardian.shortcuts import assign_perm
 from rest_framework import status
 from rest_framework.test import APITestCase
@@ -13,6 +15,9 @@ from rest_framework.test import APITestCase
 from documents.models import CustomField
 from documents.models import CustomFieldInstance
 from documents.models import Document
+from documents.serialisers import CustomFieldInstanceSerializer
+from documents.serialisers import DocumentSerializer
+from documents.tests.factories import DocumentFactory
 from documents.tests.utils import DirectoriesMixin
 
 
@@ -530,6 +535,136 @@ class TestCustomFieldsAPI(DirectoriesMixin, APITestCase):
         doc.refresh_from_db()
         self.assertEqual(len(doc.custom_fields.all()), 10)
 
+    def test_document_serializer_custom_fields_validation_batches_field_lookup(
+        self,
+    ) -> None:
+        """
+        GIVEN:
+            - A document is being validated with several custom field values
+              at once (as happens on every PATCH/PUT/POST)
+        WHEN:
+            - The serializer is validated
+        THEN:
+            - The referenced CustomField objects are resolved with a single
+              query, not one query per custom field
+        """
+        doc = DocumentFactory(mime_type="application/pdf")
+        custom_fields = [
+            CustomField.objects.create(
+                name=f"Test Custom Field {i}",
+                data_type=CustomField.FieldDataType.STRING,
+            )
+            for i in range(5)
+        ]
+
+        serializer = DocumentSerializer(
+            doc,
+            data={
+                "custom_fields": [
+                    {"field": custom_field.id, "value": "test value"}
+                    for custom_field in custom_fields
+                ],
+            },
+            partial=True,
+        )
+
+        with CaptureQueriesContext(connection) as ctx:
+            self.assertTrue(serializer.is_valid(), serializer.errors)
+
+        custom_field_lookups = [
+            query
+            for query in ctx.captured_queries
+            if 'FROM "documents_customfield" WHERE "documents_customfield"."id"'
+            in query["sql"]
+        ]
+        self.assertEqual(
+            len(custom_field_lookups),
+            1,
+            "Expected a single batched query to resolve the custom fields, "
+            f"got {len(custom_field_lookups)}: {custom_field_lookups}",
+        )
+
+    def test_custom_field_lookup_reuses_shared_context_cache(self) -> None:
+        """
+        GIVEN:
+            - A CustomField has already been resolved once, by a serializer
+              sharing a given `context` dict
+        WHEN:
+            - A second, separately-instantiated CustomFieldInstanceSerializer
+              validates the same field id, sharing that same context
+              (this is what drf-writable-nested does: it rebuilds a fresh
+              serializer -- and fresh field instances -- per item while
+              matching existing vs. new instances during save())
+        THEN:
+            - No additional query is issued to resolve the CustomField
+        """
+        custom_field = CustomField.objects.create(
+            name="Test Custom Field",
+            data_type=CustomField.FieldDataType.STRING,
+        )
+
+        context: dict = {}
+        first_pass = CustomFieldInstanceSerializer(
+            data={"field": custom_field.id, "value": "a"},
+            context=context,
+        )
+        self.assertTrue(first_pass.is_valid(), first_pass.errors)
+
+        second_pass = CustomFieldInstanceSerializer(
+            data={"field": custom_field.id, "value": "b"},
+            context=context,
+        )
+        with CaptureQueriesContext(connection) as ctx:
+            self.assertTrue(second_pass.is_valid(), second_pass.errors)
+
+        custom_field_lookups = [
+            query
+            for query in ctx.captured_queries
+            if 'FROM "documents_customfield" WHERE "documents_customfield"."id"'
+            in query["sql"]
+        ]
+        self.assertEqual(
+            len(custom_field_lookups),
+            0,
+            "Expected the second, separately-instantiated serializer to reuse "
+            f"the already-resolved CustomField, got: {custom_field_lookups}",
+        )
+
+    def test_custom_field_validation_rejects_malformed_field_value(self) -> None:
+        """
+        GIVEN:
+            - A document is being validated with a malformed custom_fields
+              entry whose "field" value is neither a valid CustomField id
+              nor a type DRF's own PrimaryKeyRelatedField can safely reject
+              on its own (unhashable, or a non-numeric scalar)
+        WHEN:
+            - The serializer is validated
+        THEN:
+            - A normal validation error is raised, not an unhandled
+              TypeError/ValueError escaping past DRF's validation layer
+        """
+        doc = DocumentFactory(mime_type="application/pdf")
+
+        bad_field_values = {
+            "unhashable-list": [],
+            "unhashable-dict": {},
+            "non-numeric-scalar": "abc",
+        }
+        for case_id, bad_field_value in bad_field_values.items():
+            with self.subTest(case_id):
+                serializer = DocumentSerializer(
+                    doc,
+                    data={
+                        "custom_fields": [
+                            {"field": bad_field_value, "value": "test value"},
+                        ],
+                    },
+                    partial=True,
+                )
+
+                self.assertFalse(serializer.is_valid())
+                self.assertIn("custom_fields", serializer.errors)
+
     def test_change_custom_field_instance_value(self) -> None:
         """
         GIVEN:

src/documents/tests/test_api_uisettings.py

@@ -60,6 +60,10 @@ class TestApiUiSettings(DirectoriesMixin, APITestCase):
                 },
                 "email_enabled": False,
                 "ai_enabled": False,
+                "remote_ocr": {
+                    "configured": False,
+                    "mode": "always",
+                },
             },
         )
 
@@ -154,6 +158,50 @@ class TestApiUiSettings(DirectoriesMixin, APITestCase):
             str(response.data["settings"]),
         )
 
+    @override_settings(
+        REMOTE_OCR_ENGINE="azureai",
+        REMOTE_OCR_API_KEY="somekey",
+        REMOTE_OCR_ENDPOINT="https://example.cognitiveservices.azure.com",
+        REMOTE_OCR_MODE="workflow_only",
+    )
+    def test_settings_reports_remote_ocr_when_configured(self) -> None:
+        """
+        GIVEN:
+            - A fully configured remote OCR engine in workflow_only mode
+        WHEN:
+            - The ui_settings endpoint is called
+        THEN:
+            - The UI is told remote OCR is available and selective, so it can
+              offer it where it would actually change something
+        """
+        response = self.client.get(self.ENDPOINT, format="json")
+
+        self.assertEqual(response.status_code, status.HTTP_200_OK)
+        self.assertEqual(
+            response.data["settings"]["remote_ocr"],
+            {"configured": True, "mode": "workflow_only"},
+        )
+
+    @override_settings(
+        REMOTE_OCR_ENGINE="azureai",
+        REMOTE_OCR_API_KEY=None,
+        REMOTE_OCR_ENDPOINT=None,
+    )
+    def test_settings_reports_remote_ocr_incompletely_configured(self) -> None:
+        """
+        GIVEN:
+            - An engine named but missing its endpoint and API key
+        WHEN:
+            - The ui_settings endpoint is called
+        THEN:
+            - It is reported as not configured, matching what the parser
+              registry will actually do
+        """
+        response = self.client.get(self.ENDPOINT, format="json")
+
+        self.assertEqual(response.status_code, status.HTTP_200_OK)
+        self.assertFalse(response.data["settings"]["remote_ocr"]["configured"])
+
     @override_settings(
         OAUTH_CALLBACK_BASE_URL="http://localhost:8000",
         GMAIL_OAUTH_CLIENT_ID="abc123",

src/documents/tests/test_api_workflows.py

@@ -506,6 +506,141 @@ class TestApiWorkflows(DirectoriesMixin, APITestCase):
 
         self.assertEqual(Workflow.objects.count(), 1)
 
+    def test_api_create_remote_ocr_action_requires_consumption_trigger(
+        self,
+    ) -> None:
+        """
+        GIVEN:
+            - API request to create a workflow with a remote OCR action
+            - No consumption started trigger, so the action could never run
+        WHEN:
+            - API is called
+        THEN:
+            - Correct HTTP 400 response
+            - No objects are created
+        """
+        existing_count = Workflow.objects.count()
+
+        response = self.client.post(
+            self.ENDPOINT,
+            json.dumps(
+                {
+                    "name": "Remote OCR too late",
+                    "order": 1,
+                    "triggers": [
+                        {
+                            "type": WorkflowTrigger.WorkflowTriggerType.DOCUMENT_ADDED,
+                        },
+                    ],
+                    "actions": [
+                        {
+                            "type": WorkflowAction.WorkflowActionType.REMOTE_OCR,
+                        },
+                    ],
+                },
+            ),
+            content_type="application/json",
+        )
+
+        self.assertEqual(response.status_code, status.HTTP_400_BAD_REQUEST)
+        self.assertEqual(Workflow.objects.count(), existing_count)
+
+    def test_api_create_remote_ocr_action_with_consumption_trigger(self) -> None:
+        """
+        GIVEN:
+            - API request to create a workflow with a remote OCR action
+            - A consumption started trigger alongside another trigger type
+        WHEN:
+            - API is called
+        THEN:
+            - The workflow is created, the action applies to consumption only
+        """
+        response = self.client.post(
+            self.ENDPOINT,
+            json.dumps(
+                {
+                    "name": "Remote OCR on consume",
+                    "order": 1,
+                    "triggers": [
+                        {
+                            "type": WorkflowTrigger.WorkflowTriggerType.CONSUMPTION,
+                            "filter_filename": "*.pdf",
+                        },
+                        {
+                            "type": WorkflowTrigger.WorkflowTriggerType.DOCUMENT_ADDED,
+                        },
+                    ],
+                    "actions": [
+                        {
+                            "type": WorkflowAction.WorkflowActionType.REMOTE_OCR,
+                        },
+                    ],
+                },
+            ),
+            content_type="application/json",
+        )
+
+        self.assertEqual(response.status_code, status.HTTP_201_CREATED)
+
+    def test_api_partial_update_adds_remote_ocr_action(self) -> None:
+        """
+        GIVEN:
+            - An existing workflow with a consumption started trigger
+        WHEN:
+            - A partial update adds a remote OCR action without resubmitting triggers
+        THEN:
+            - The existing trigger is considered and the update succeeds
+        """
+        response = self.client.patch(
+            f"{self.ENDPOINT}{self.workflow.id}/",
+            json.dumps(
+                {
+                    "actions": [
+                        {
+                            "type": WorkflowAction.WorkflowActionType.REMOTE_OCR,
+                        },
+                    ],
+                },
+            ),
+            content_type="application/json",
+        )
+
+        self.assertEqual(response.status_code, status.HTTP_200_OK)
+        self.assertEqual(
+            self.workflow.actions.get().type,
+            WorkflowAction.WorkflowActionType.REMOTE_OCR,
+        )
+
+    def test_api_partial_update_cannot_remove_remote_ocr_trigger(self) -> None:
+        """
+        GIVEN:
+            - An existing workflow with a remote OCR action
+            - An existing consumption started trigger
+        WHEN:
+            - A partial update replaces the trigger without resubmitting actions
+        THEN:
+            - The existing action is considered and the update is rejected
+        """
+        self.action.type = WorkflowAction.WorkflowActionType.REMOTE_OCR
+        self.action.save()
+
+        response = self.client.patch(
+            f"{self.ENDPOINT}{self.workflow.id}/",
+            json.dumps(
+                {
+                    "triggers": [
+                        {
+                            "type": WorkflowTrigger.WorkflowTriggerType.DOCUMENT_UPDATED,
+                        },
+                    ],
+                },
+            ),
+            content_type="application/json",
+        )
+
+        self.assertEqual(response.status_code, status.HTTP_400_BAD_REQUEST)
+        self.assertEqual(self.workflow.triggers.get(), self.trigger)
+
     def test_api_create_workflow_trigger_action_empty_fields(self) -> None:
         """
         GIVEN:

src/documents/tests/test_bulk_edit.py

@@ -1782,3 +1782,56 @@ class TestPDFActions(DirectoriesMixin, TestCase):
 
         self.assertIn("wrong password", str(exc.exception))
         self.assertIn("Error removing password from document", cm.output[0])
+
+
+class TestBulkEditReprocess(DirectoriesMixin, TestCase):
+    def setUp(self) -> None:
+        super().setUp()
+
+        self.doc = Document.objects.create(
+            title="test",
+            checksum="A",
+            mime_type="application/pdf",
+        )
+
+    @mock.patch("documents.bulk_edit.update_document_content_maybe_archive_file")
+    def test_reprocess_defaults_to_local(self, mock_task: mock.Mock) -> None:
+        """
+        GIVEN:
+            - A reprocess request that says nothing about remote OCR
+        WHEN:
+            - reprocess is called
+        THEN:
+            - The task is queued without asking for the remote engine
+        """
+        result = bulk_edit.reprocess([self.doc.id])
+
+        self.assertEqual(result, "OK")
+        mock_task.apply_async.assert_called_once()
+        _, kwargs = mock_task.apply_async.call_args
+        self.assertEqual(
+            kwargs["kwargs"],
+            {"document_id": self.doc.id, "remote_ocr": False},
+        )
+
+    @mock.patch("documents.bulk_edit.update_document_content_maybe_archive_file")
+    def test_reprocess_passes_remote_ocr(self, mock_task: mock.Mock) -> None:
+        """
+        GIVEN:
+            - A reprocess request that explicitly asks for remote OCR
+        WHEN:
+            - reprocess is called
+        THEN:
+            - The request is forwarded to the task for every document
+        """
+        other = Document.objects.create(
+            title="test2",
+            checksum="B",
+            mime_type="application/pdf",
+        )
+
+        bulk_edit.reprocess([self.doc.id, other.id], remote_ocr=True)
+
+        self.assertEqual(mock_task.apply_async.call_count, 2)
+        for call in mock_task.apply_async.call_args_list:
+            self.assertTrue(call.kwargs["kwargs"]["remote_ocr"])

src/documents/tests/test_consumer.py

@@ -1559,6 +1559,72 @@ class PostConsumeTestCase(DirectoriesMixin, GetConsumerMixin, TestCase):
                         consumer.run_post_consume_script(doc)
 
 
+class TestConsumerRemoteOCR(
+    DirectoriesMixin,
+    FileSystemAssertsMixin,
+    GetConsumerMixin,
+    TestCase,
+):
+    """
+    The consumer resolves the remote OCR mode and the per-document request from
+    workflows into the allow_remote flag it hands to the parser registry.
+    """
+
+    def setUp(self) -> None:
+        super().setUp()
+
+        patcher = mock.patch("documents.consumer.get_parser_registry")
+        self.mock_registry = patcher.start()
+        self.mock_registry.return_value.get_parser_for_file.return_value = DummyParser
+        self.addCleanup(patcher.stop)
+
+    def _consume(self, *, overrides: DocumentMetadataOverrides | None = None) -> bool:
+        src = (
+            Path(__file__).parent
+            / "samples"
+            / "documents"
+            / "originals"
+            / "0000001.pdf"
+        )
+        dst = self.dirs.scratch_dir / "sample.pdf"
+        shutil.copy(src, dst)
+
+        with self.get_consumer(dst, overrides=overrides) as consumer:
+            consumer.run()
+
+        _, kwargs = self.mock_registry.return_value.get_parser_for_file.call_args
+        return kwargs["allow_remote"]
+
+    @override_settings(REMOTE_OCR_MODE="always")
+    def test_always_mode_allows_remote(self) -> None:
+        """
+        GIVEN: Remote OCR mode is 'always'.
+        WHEN:  A document is consumed without any workflow asking for it.
+        THEN:  The registry is allowed to pick the remote parser.
+        """
+        self.assertTrue(self._consume())
+
+    @override_settings(REMOTE_OCR_MODE="workflow_only")
+    def test_workflow_only_mode_denies_remote_by_default(self) -> None:
+        """
+        GIVEN: Remote OCR mode is 'workflow_only'.
+        WHEN:  A document is consumed and nothing asked for remote OCR.
+        THEN:  The remote parser is excluded.
+        """
+        self.assertFalse(self._consume())
+
+    @override_settings(REMOTE_OCR_MODE="workflow_only")
+    def test_workflow_only_mode_allows_remote_when_requested(self) -> None:
+        """
+        GIVEN: Remote OCR mode is 'workflow_only'.
+        WHEN:  A workflow set remote_ocr on the metadata overrides.
+        THEN:  The registry is allowed to pick the remote parser.
+        """
+        self.assertTrue(
+            self._consume(overrides=DocumentMetadataOverrides(remote_ocr=True)),
+        )
+
+
 class TestMetadataOverrides(TestCase):
     def test_update_skip_asn_if_exists(self) -> None:
         base = DocumentMetadataOverrides()
@@ -1566,6 +1632,20 @@ class TestMetadataOverrides(TestCase):
         base.update(incoming)
         self.assertTrue(base.skip_asn_if_exists)
 
+    def test_update_remote_ocr(self) -> None:
+        base = DocumentMetadataOverrides()
+        base.update(DocumentMetadataOverrides(remote_ocr=True))
+        self.assertTrue(base.remote_ocr)
+
+    def test_update_remote_ocr_is_not_unset(self) -> None:
+        """
+        A later workflow that says nothing must not undo an earlier one that
+        asked for remote OCR.
+        """
+        base = DocumentMetadataOverrides(remote_ocr=True)
+        base.update(DocumentMetadataOverrides())
+        self.assertTrue(base.remote_ocr)
+
     def test_update_actor_and_version_label(self) -> None:
         base = DocumentMetadataOverrides(
             actor_id=1,

src/documents/tests/test_data_models.py

@@ -0,0 +1,58 @@
+from django.db import connection
+from django.test import TestCase
+from django.test.utils import CaptureQueriesContext
+
+from documents.data_models import DocumentMetadataOverrides
+from documents.models import CustomField
+from documents.models import CustomFieldInstance
+from documents.tests.factories import DocumentFactory
+from documents.tests.utils import DirectoriesMixin
+
+
+class TestDocumentMetadataOverridesFromDocument(DirectoriesMixin, TestCase):
+    def test_from_document_batches_custom_field_lookup_after_refresh_from_db(
+        self,
+    ) -> None:
+        """
+        GIVEN:
+            - A document has several custom field values
+            - The document instance has just been refreshed from the database,
+              which drops any prefetched related objects (as
+              send_websocket_document_updated does before building overrides)
+        WHEN:
+            - DocumentMetadataOverrides.from_document() reads the document's
+              custom field values
+        THEN:
+            - The referenced CustomField objects are resolved with a single
+              query, not one query per custom field
+        """
+        doc = DocumentFactory(mime_type="application/pdf")
+        for i in range(5):
+            CustomFieldInstance.objects.create(
+                document=doc,
+                field=CustomField.objects.create(
+                    name=f"Test Custom Field {i}",
+                    data_type=CustomField.FieldDataType.STRING,
+                ),
+                value_text="value",
+            )
+
+        doc.refresh_from_db()
+
+        with CaptureQueriesContext(connection) as ctx:
+            overrides = DocumentMetadataOverrides.from_document(doc)
+
+        self.assertEqual(len(overrides.custom_fields), 5)
+        unbatched_field_lookups = [
+            query
+            for query in ctx.captured_queries
+            if 'FROM "documents_customfield" WHERE "documents_customfield"."id"'
+            in query["sql"]
+        ]
+        self.assertEqual(
+            unbatched_field_lookups,
+            [],
+            "Expected CustomField data to come from the CustomFieldInstance "
+            "join, not a separate per-instance lookup, "
+            f"got: {unbatched_field_lookups}",
+        )

src/documents/tests/test_tasks.py

@@ -287,6 +287,45 @@ class TestUpdateContent(DirectoriesMixin, TestCase):
         self.assertNotEqual(Document.objects.get(pk=doc.pk).content, "test")
 
 
+class TestUpdateContentRemoteOCR(DirectoriesMixin, TestCase):
+    """
+    Consumption workflows do not run on reprocess, so the remote parser is
+    used only in 'always' mode or when the caller explicitly asks for it.
+    """
+
+    def setUp(self) -> None:
+        super().setUp()
+
+        patcher = mock.patch("documents.tasks.get_parser_registry")
+        self.mock_registry = patcher.start()
+        self.mock_registry.return_value.get_parser_for_file.return_value = None
+        self.addCleanup(patcher.stop)
+
+        self.doc = Document.objects.create(
+            title="test",
+            content="my document",
+            checksum="wow",
+            mime_type="application/pdf",
+        )
+
+    def _allow_remote(self, **kwargs) -> bool:
+        tasks.update_document_content_maybe_archive_file(self.doc.pk, **kwargs)
+        _, call_kwargs = self.mock_registry.return_value.get_parser_for_file.call_args
+        return call_kwargs["allow_remote"]
+
+    @override_settings(REMOTE_OCR_MODE="always")
+    def test_always_mode_allows_remote(self) -> None:
+        self.assertTrue(self._allow_remote())
+
+    @override_settings(REMOTE_OCR_MODE="workflow_only")
+    def test_workflow_only_mode_denies_remote_by_default(self) -> None:
+        self.assertFalse(self._allow_remote())
+
+    @override_settings(REMOTE_OCR_MODE="workflow_only")
+    def test_workflow_only_mode_allows_remote_when_requested(self) -> None:
+        self.assertTrue(self._allow_remote(remote_ocr=True))
+
+
 class TestAIIndex(DirectoriesMixin, TestCase):
     @override_settings(
         AI_ENABLED=True,

src/documents/tests/test_workflows.py

@@ -5409,3 +5409,82 @@ class TestDateWorkflowLocalization(
             document = Document.objects.first()
             assert document is not None
             assert document.title == expected_title
+
+
+class TestRemoteOCRWorkflowAction(DirectoriesMixin, SampleDirMixin, APITestCase):
+    def _make_workflow(self, trigger_type) -> None:
+        trigger = WorkflowTrigger.objects.create(type=trigger_type)
+        action = WorkflowAction.objects.create(
+            type=WorkflowAction.WorkflowActionType.REMOTE_OCR,
+        )
+        w = Workflow.objects.create(name="Remote OCR", order=0)
+        w.triggers.add(trigger)
+        w.actions.add(action)
+        w.save()
+
+    def test_consumption_trigger_requests_remote_ocr(self) -> None:
+        """
+        GIVEN:
+            - A consumption workflow with a remote OCR action
+        WHEN:
+            - A matching document is consumed
+        THEN:
+            - The overrides ask for remote OCR, which is what the consumer
+              reads when choosing a parser
+        """
+        self._make_workflow(WorkflowTrigger.WorkflowTriggerType.CONSUMPTION)
+
+        test_file = shutil.copy(
+            self.SAMPLE_DIR / "simple.pdf",
+            self.dirs.scratch_dir / "simple.pdf",
+        )
+        overrides = DocumentMetadataOverrides()
+
+        run_workflows(
+            WorkflowTrigger.WorkflowTriggerType.CONSUMPTION,
+            ConsumableDocument(
+                source=DocumentSource.ConsumeFolder,
+                original_file=test_file,
+            ),
+            overrides=overrides,
+        )
+
+        self.assertTrue(overrides.remote_ocr)
+
+    def test_other_trigger_types_are_ignored(self) -> None:
+        """
+        GIVEN:
+            - A workflow with a remote OCR action that also has a
+              non-consumption trigger, which is a valid combination
+        WHEN:
+            - The non-consumption trigger fires
+        THEN:
+            - The action is skipped, since the document has already been
+              parsed by this point
+        """
+        trigger = WorkflowTrigger.objects.create(
+            type=WorkflowTrigger.WorkflowTriggerType.CONSUMPTION,
+        )
+        updated_trigger = WorkflowTrigger.objects.create(
+            type=WorkflowTrigger.WorkflowTriggerType.DOCUMENT_UPDATED,
+        )
+        action = WorkflowAction.objects.create(
+            type=WorkflowAction.WorkflowActionType.REMOTE_OCR,
+        )
+        w = Workflow.objects.create(name="Remote OCR", order=0)
+        w.triggers.add(trigger, updated_trigger)
+        w.actions.add(action)
+        w.save()
+
+        doc = Document.objects.create(
+            title="sample test",
+            original_filename="sample.pdf",
+        )
+
+        with self.assertLogs("paperless.handlers", level="DEBUG") as cm:
+            run_workflows(
+                WorkflowTrigger.WorkflowTriggerType.DOCUMENT_UPDATED,
+                doc,
+            )
+
+        self.assertIn("only applies to consumption triggers", "".join(cm.output))

src/documents/views.py

@@ -239,8 +239,10 @@ from paperless import version
 from paperless.celery import app as celery_app
 from paperless.config import AIConfig
 from paperless.config import GeneralConfig
+from paperless.config import RemoteOCRConfig
 from paperless.models import ApplicationConfiguration
 from paperless.parsers.registry import get_parser_registry
+from paperless.parsers.remote import RemoteEngineConfig
 from paperless.serialisers import GroupSerializer
 from paperless.serialisers import UserSerializer
 from paperless.views import StandardPagination
@@ -4100,6 +4102,11 @@ class UiSettingsView(GenericAPIView[Any]):
 
         ui_settings["auditlog_enabled"] = settings.AUDIT_LOG_ENABLED
 
+        ui_settings["remote_ocr"] = {
+            "configured": RemoteEngineConfig.from_app_config().engine_is_valid(),
+            "mode": RemoteOCRConfig().remote_ocr_mode,
+        }
+
         if settings.GMAIL_OAUTH_ENABLED or settings.OUTLOOK_OAUTH_ENABLED:
             manager = PaperlessMailOAuth2Manager()
             if settings.GMAIL_OAUTH_ENABLED:

src/locale/en_US/LC_MESSAGES/django.po

@@ -2,7 +2,7 @@ msgid ""
 msgstr ""
 "Project-Id-Version: paperless-ngx\n"
 "Report-Msgid-Bugs-To: \n"
-"POT-Creation-Date: 2026-08-19 18:18+0000\n"
+"POT-Creation-Date: 2026-08-24 21:43+0000\n"
 "PO-Revision-Date: 2022-02-17 04:17\n"
 "Last-Translator: \n"
 "Language-Team: English\n"
@@ -89,7 +89,7 @@ msgstr ""
 msgid "Automatic"
 msgstr ""
 
-#: documents/models.py:65 documents/models.py:606 documents/models.py:1920
+#: documents/models.py:65 documents/models.py:606 documents/models.py:1924
 #: paperless_mail/models.py:23 paperless_mail/models.py:143
 msgid "name"
 msgstr ""
@@ -272,7 +272,7 @@ msgid "Optional short label for a document version."
 msgstr ""
 
 #: documents/models.py:340 documents/models.py:922 documents/models.py:976
-#: documents/models.py:1963
+#: documents/models.py:1967
 msgid "document"
 msgstr ""
 
@@ -1385,198 +1385,202 @@ msgid "Move to trash"
 msgstr ""
 
 #: documents/models.py:1675
+msgid "Remote OCR"
+msgstr ""
+
+#: documents/models.py:1679
 msgid "Workflow Action Type"
 msgstr ""
 
-#: documents/models.py:1680 documents/models.py:1922
+#: documents/models.py:1684 documents/models.py:1926
 #: paperless_mail/models.py:145
 msgid "order"
 msgstr ""
 
-#: documents/models.py:1683
+#: documents/models.py:1687
 msgid "assign title"
 msgstr ""
 
-#: documents/models.py:1687
+#: documents/models.py:1691
 msgid "Assign a document title, must  be a Jinja2 template, see documentation."
 msgstr ""
 
-#: documents/models.py:1695 paperless_mail/models.py:274
+#: documents/models.py:1699 paperless_mail/models.py:274
 msgid "assign this tag"
 msgstr ""
 
-#: documents/models.py:1704 paperless_mail/models.py:282
+#: documents/models.py:1708 paperless_mail/models.py:282
 msgid "assign this document type"
 msgstr ""
 
-#: documents/models.py:1713 paperless_mail/models.py:296
+#: documents/models.py:1717 paperless_mail/models.py:296
 msgid "assign this correspondent"
 msgstr ""
 
-#: documents/models.py:1722
+#: documents/models.py:1726
 msgid "assign this storage path"
 msgstr ""
 
-#: documents/models.py:1731
+#: documents/models.py:1735
 msgid "assign this owner"
 msgstr ""
 
-#: documents/models.py:1738
+#: documents/models.py:1742
 msgid "grant view permissions to these users"
 msgstr ""
 
-#: documents/models.py:1745
+#: documents/models.py:1749
 msgid "grant view permissions to these groups"
 msgstr ""
 
-#: documents/models.py:1752
+#: documents/models.py:1756
 msgid "grant change permissions to these users"
 msgstr ""
 
-#: documents/models.py:1759
+#: documents/models.py:1763
 msgid "grant change permissions to these groups"
 msgstr ""
 
-#: documents/models.py:1766
+#: documents/models.py:1770
 msgid "assign these custom fields"
 msgstr ""
 
-#: documents/models.py:1770
+#: documents/models.py:1774
 msgid "custom field values"
 msgstr ""
 
-#: documents/models.py:1774
+#: documents/models.py:1778
 msgid "Optional values to assign to the custom fields."
 msgstr ""
 
-#: documents/models.py:1783
+#: documents/models.py:1787
 msgid "remove these tag(s)"
 msgstr ""
 
-#: documents/models.py:1788
+#: documents/models.py:1792
 msgid "remove all tags"
 msgstr ""
 
-#: documents/models.py:1795
+#: documents/models.py:1799
 msgid "remove these document type(s)"
 msgstr ""
 
-#: documents/models.py:1800
+#: documents/models.py:1804
 msgid "remove all document types"
 msgstr ""
 
-#: documents/models.py:1807
+#: documents/models.py:1811
 msgid "remove these correspondent(s)"
 msgstr ""
 
-#: documents/models.py:1812
+#: documents/models.py:1816
 msgid "remove all correspondents"
 msgstr ""
 
-#: documents/models.py:1819
+#: documents/models.py:1823
 msgid "remove these storage path(s)"
 msgstr ""
 
-#: documents/models.py:1824
+#: documents/models.py:1828
 msgid "remove all storage paths"
 msgstr ""
 
-#: documents/models.py:1831
+#: documents/models.py:1835
 msgid "remove these owner(s)"
 msgstr ""
 
-#: documents/models.py:1836
+#: documents/models.py:1840
 msgid "remove all owners"
 msgstr ""
 
-#: documents/models.py:1843
+#: documents/models.py:1847
 msgid "remove view permissions for these users"
 msgstr ""
 
-#: documents/models.py:1850
+#: documents/models.py:1854
 msgid "remove view permissions for these groups"
 msgstr ""
 
-#: documents/models.py:1857
+#: documents/models.py:1861
 msgid "remove change permissions for these users"
 msgstr ""
 
-#: documents/models.py:1864
+#: documents/models.py:1868
 msgid "remove change permissions for these groups"
 msgstr ""
 
-#: documents/models.py:1869
+#: documents/models.py:1873
 msgid "remove all permissions"
 msgstr ""
 
-#: documents/models.py:1876
+#: documents/models.py:1880
 msgid "remove these custom fields"
 msgstr ""
 
-#: documents/models.py:1881
+#: documents/models.py:1885
 msgid "remove all custom fields"
 msgstr ""
 
-#: documents/models.py:1890
+#: documents/models.py:1894
 msgid "email"
 msgstr ""
 
-#: documents/models.py:1899
+#: documents/models.py:1903
 msgid "webhook"
 msgstr ""
 
-#: documents/models.py:1903
+#: documents/models.py:1907
 msgid "passwords"
 msgstr ""
 
-#: documents/models.py:1907
+#: documents/models.py:1911
 msgid ""
 "Passwords to try when removing PDF protection. Separate with commas or new "
 "lines."
 msgstr ""
 
-#: documents/models.py:1912
+#: documents/models.py:1916
 msgid "workflow action"
 msgstr ""
 
-#: documents/models.py:1913
+#: documents/models.py:1917
 msgid "workflow actions"
 msgstr ""
 
-#: documents/models.py:1928
+#: documents/models.py:1932
 msgid "triggers"
 msgstr ""
 
-#: documents/models.py:1935
+#: documents/models.py:1939
 msgid "actions"
 msgstr ""
 
-#: documents/models.py:1938 paperless_mail/models.py:154
+#: documents/models.py:1942 paperless_mail/models.py:154
 msgid "enabled"
 msgstr ""
 
-#: documents/models.py:1949
+#: documents/models.py:1953
 msgid "workflow"
 msgstr ""
 
-#: documents/models.py:1953
+#: documents/models.py:1957
 msgid "workflow trigger type"
 msgstr ""
 
-#: documents/models.py:1967
+#: documents/models.py:1971
 msgid "date run"
 msgstr ""
 
-#: documents/models.py:1973
+#: documents/models.py:1977
 msgid "workflow run"
 msgstr ""
 
-#: documents/models.py:1974
+#: documents/models.py:1978
 msgid "workflow runs"
 msgstr ""
 
 #: documents/serialisers.py:523 documents/serialisers.py:875
-#: documents/serialisers.py:2818 documents/views.py:309 documents/views.py:2610
+#: documents/serialisers.py:2827 documents/views.py:311 documents/views.py:2612
 #: paperless_mail/serialisers.py:155
 msgid "Insufficient permissions."
 msgstr ""
@@ -1585,39 +1589,39 @@ msgstr ""
 msgid "Invalid color."
 msgstr ""
 
-#: documents/serialisers.py:2295
+#: documents/serialisers.py:2304
 #, python-format
 msgid "File type %(type)s not supported"
 msgstr ""
 
-#: documents/serialisers.py:2339
+#: documents/serialisers.py:2348
 #, python-format
 msgid "Custom field id must be an integer: %(id)s"
 msgstr ""
 
-#: documents/serialisers.py:2346
+#: documents/serialisers.py:2355
 #, python-format
 msgid "Custom field with id %(id)s does not exist"
 msgstr ""
 
-#: documents/serialisers.py:2363 documents/serialisers.py:2373
+#: documents/serialisers.py:2372 documents/serialisers.py:2382
 msgid ""
 "Custom fields must be a list of integers or an object mapping ids to values."
 msgstr ""
 
-#: documents/serialisers.py:2368
+#: documents/serialisers.py:2377
 msgid "Some custom fields don't exist or were specified twice."
 msgstr ""
 
-#: documents/serialisers.py:2515
+#: documents/serialisers.py:2524
 msgid "Invalid variable detected."
 msgstr ""
 
-#: documents/serialisers.py:2874
+#: documents/serialisers.py:2883
 msgid "Duplicate document identifiers are not allowed."
 msgstr ""
 
-#: documents/serialisers.py:2904 documents/views.py:4599
+#: documents/serialisers.py:2913 documents/views.py:4606
 #, python-format
 msgid "Documents not found: %(ids)s"
 msgstr ""
@@ -1885,36 +1889,36 @@ msgstr ""
 msgid "Unable to parse URI {value}"
 msgstr ""
 
-#: documents/views.py:302 documents/views.py:2607
+#: documents/views.py:304 documents/views.py:2609
 msgid "Invalid more_like_id"
 msgstr ""
 
-#: documents/views.py:1584
+#: documents/views.py:1586
 msgid "Invalid AI configuration."
 msgstr ""
 
-#: documents/views.py:1595
+#: documents/views.py:1597
 msgid "AI backend request timed out."
 msgstr ""
 
-#: documents/views.py:2432 documents/views.py:2753
+#: documents/views.py:2434 documents/views.py:2755
 msgid "Specify only one of text, title_search, query, or more_like_id."
 msgstr ""
 
-#: documents/views.py:4612
+#: documents/views.py:4619
 #, python-format
 msgid "Insufficient permissions to share document %(id)s."
 msgstr ""
 
-#: documents/views.py:4658
+#: documents/views.py:4665
 msgid "Bundle is already being processed."
 msgstr ""
 
-#: documents/views.py:4719
+#: documents/views.py:4726
 msgid "The share link bundle is still being prepared. Please try again later."
 msgstr ""
 
-#: documents/views.py:4729
+#: documents/views.py:4736
 msgid "The share link bundle is unavailable."
 msgstr ""
 
@@ -1998,175 +2002,203 @@ msgstr ""
 msgid "CMYK"
 msgstr ""
 
-#: paperless/models.py:78 paperless/models.py:88
+#: paperless/models.py:82
+msgid "Azure AI Document Intelligence"
+msgstr ""
+
+#: paperless/models.py:90
+msgid "All supported documents"
+msgstr ""
+
+#: paperless/models.py:91
+msgid "Only when a workflow enables it"
+msgstr ""
+
+#: paperless/models.py:95 paperless/models.py:105
 msgid "OpenAI-compatible"
 msgstr ""
 
-#: paperless/models.py:79
+#: paperless/models.py:96
 msgid "Huggingface"
 msgstr ""
 
-#: paperless/models.py:80 paperless/models.py:89
+#: paperless/models.py:97 paperless/models.py:106
 msgid "Ollama"
 msgstr ""
 
-#: paperless/models.py:98
+#: paperless/models.py:115
 msgid "Sets the output PDF type"
 msgstr ""
 
-#: paperless/models.py:110
+#: paperless/models.py:127
 msgid "Do OCR from page 1 to this value"
 msgstr ""
 
-#: paperless/models.py:116
+#: paperless/models.py:133
 msgid "Do OCR using these languages"
 msgstr ""
 
-#: paperless/models.py:123
+#: paperless/models.py:140
 msgid "Sets the OCR mode"
 msgstr ""
 
-#: paperless/models.py:131
+#: paperless/models.py:148
 msgid "Controls archive file generation"
 msgstr ""
 
-#: paperless/models.py:139
+#: paperless/models.py:156
 msgid "Sets image DPI fallback value"
 msgstr ""
 
-#: paperless/models.py:146
+#: paperless/models.py:163
 msgid "Controls the unpaper cleaning"
 msgstr ""
 
-#: paperless/models.py:153
+#: paperless/models.py:170
 msgid "Enables deskew"
 msgstr ""
 
-#: paperless/models.py:156
+#: paperless/models.py:173
 msgid "Enables page rotation"
 msgstr ""
 
-#: paperless/models.py:161
+#: paperless/models.py:178
 msgid "Sets the threshold for rotation of pages"
 msgstr ""
 
-#: paperless/models.py:167
+#: paperless/models.py:184
 msgid "Sets the maximum image size for decompression"
 msgstr ""
 
-#: paperless/models.py:173
+#: paperless/models.py:190
 msgid "Sets the Ghostscript color conversion strategy"
 msgstr ""
 
-#: paperless/models.py:181
+#: paperless/models.py:198
 msgid "Adds additional user arguments for OCRMyPDF"
 msgstr ""
 
-#: paperless/models.py:190
+#: paperless/models.py:207
 msgid "Application title"
 msgstr ""
 
-#: paperless/models.py:197
+#: paperless/models.py:214
 msgid "Application logo"
 msgstr ""
 
-#: paperless/models.py:212
+#: paperless/models.py:229
 msgid "Enables barcode scanning"
 msgstr ""
 
-#: paperless/models.py:218
+#: paperless/models.py:235
 msgid "Enables barcode TIFF support"
 msgstr ""
 
-#: paperless/models.py:224
+#: paperless/models.py:241
 msgid "Sets the barcode string"
 msgstr ""
 
-#: paperless/models.py:232
+#: paperless/models.py:249
 msgid "Retains split pages"
 msgstr ""
 
-#: paperless/models.py:238
+#: paperless/models.py:255
 msgid "Enables ASN barcode"
 msgstr ""
 
-#: paperless/models.py:244
+#: paperless/models.py:261
 msgid "Sets the ASN barcode prefix"
 msgstr ""
 
-#: paperless/models.py:252
+#: paperless/models.py:269
 msgid "Sets the barcode upscale factor"
 msgstr ""
 
-#: paperless/models.py:259
+#: paperless/models.py:276
 msgid "Sets the barcode DPI"
 msgstr ""
 
-#: paperless/models.py:266
+#: paperless/models.py:283
 msgid "Sets the maximum pages for barcode"
 msgstr ""
 
-#: paperless/models.py:273
+#: paperless/models.py:290
 msgid "Enables tag barcode"
 msgstr ""
 
-#: paperless/models.py:279
+#: paperless/models.py:296
 msgid "Sets the tag barcode mapping"
 msgstr ""
 
-#: paperless/models.py:285
+#: paperless/models.py:302
 msgid "Enables splitting on tag barcodes"
 msgstr ""
 
-#: paperless/models.py:294
+#: paperless/models.py:312
-msgid "Enables AI features"
+msgid "Sets the remote OCR engine"
 msgstr ""
 
-#: paperless/models.py:300
+#: paperless/models.py:321
-msgid "Sets the LLM embedding backend"
+msgid "Sets the remote OCR API key"
 msgstr ""
 
-#: paperless/models.py:308
+#: paperless/models.py:329
-msgid "Sets the LLM embedding model"
+msgid "Sets the remote OCR endpoint"
 msgstr ""
 
-#: paperless/models.py:315
+#: paperless/models.py:337
-msgid "Sets the LLM embedding endpoint, optional"
+msgid "Sets which documents are sent to the remote OCR engine"
-msgstr ""
-
-#: paperless/models.py:322
-msgid "Sets the LLM embedding chunk size"
-msgstr ""
-
-#: paperless/models.py:328
-msgid "Sets the LLM context size"
-msgstr ""
-
-#: paperless/models.py:334
-msgid "Sets the LLM backend"
-msgstr ""
-
-#: paperless/models.py:342
-msgid "Sets the LLM model"
 msgstr ""
 
 #: paperless/models.py:349
-msgid "Sets the LLM API key"
+msgid "Enables AI features"
 msgstr ""
 
-#: paperless/models.py:356
+#: paperless/models.py:355
-msgid "Sets the LLM endpoint, optional"
+msgid "Sets the LLM embedding backend"
 msgstr ""
 
 #: paperless/models.py:363
-msgid "Sets the LLM output language"
+msgid "Sets the LLM embedding model"
 msgstr ""
 
 #: paperless/models.py:370
+msgid "Sets the LLM embedding endpoint, optional"
+msgstr ""
+
+#: paperless/models.py:377
+msgid "Sets the LLM embedding chunk size"
+msgstr ""
+
+#: paperless/models.py:383
+msgid "Sets the LLM context size"
+msgstr ""
+
+#: paperless/models.py:389
+msgid "Sets the LLM backend"
+msgstr ""
+
+#: paperless/models.py:397
+msgid "Sets the LLM model"
+msgstr ""
+
+#: paperless/models.py:404
+msgid "Sets the LLM API key"
+msgstr ""
+
+#: paperless/models.py:411
+msgid "Sets the LLM endpoint, optional"
+msgstr ""
+
+#: paperless/models.py:418
+msgid "Sets the LLM output language"
+msgstr ""
+
+#: paperless/models.py:425
 msgid "Sets the LLM timeout in seconds"
 msgstr ""
 
-#: paperless/models.py:376
+#: paperless/models.py:431
 msgid "paperless application settings"
 msgstr ""
 

src/paperless/checks.py

@@ -337,20 +337,6 @@ def check_deprecated_v2_ocr_env_vars(
     return warnings
 
 
-@register()
-def check_remote_parser_configured(app_configs: Any, **kwargs: Any) -> list[Error]:
-    if settings.REMOTE_OCR_ENGINE == "azureai" and not (
-        settings.REMOTE_OCR_ENDPOINT and settings.REMOTE_OCR_API_KEY
-    ):
-        return [
-            Error(
-                "Azure AI remote parser requires endpoint and API key to be configured.",
-            ),
-        ]
-
-    return []
-
-
 def get_tesseract_langs():
     proc = subprocess.run(
         [shutil.which("tesseract"), "--list-langs"],

src/paperless/config.py

@@ -9,6 +9,7 @@ from paperless.models import CleanChoices
 from paperless.models import ColorConvertChoices
 from paperless.models import ModeChoices
 from paperless.models import OutputTypeChoices
+from paperless.models import RemoteOCRMode
 
 
 @dataclasses.dataclass
@@ -185,6 +186,45 @@ class GeneralConfig(BaseConfig):
         self.app_logo = app_config.app_logo.url if app_config.app_logo else None
 
 
+@dataclasses.dataclass
+class RemoteOCRConfig(BaseConfig):
+    """
+    Settings for the remote (cloud) OCR parser
+    """
+
+    remote_ocr_engine: str | None = dataclasses.field(init=False)
+    remote_ocr_api_key: str | None = dataclasses.field(init=False)
+    remote_ocr_endpoint: str | None = dataclasses.field(init=False)
+    remote_ocr_mode: RemoteOCRMode = dataclasses.field(init=False)
+
+    def __post_init__(self) -> None:
+        app_config = self._get_config_instance()
+
+        self.remote_ocr_engine = (
+            app_config.remote_ocr_engine or settings.REMOTE_OCR_ENGINE
+        )
+        self.remote_ocr_api_key = (
+            app_config.remote_ocr_api_key or settings.REMOTE_OCR_API_KEY
+        )
+        self.remote_ocr_endpoint = (
+            app_config.remote_ocr_endpoint or settings.REMOTE_OCR_ENDPOINT
+        )
+        self.remote_ocr_mode = app_config.remote_ocr_mode or RemoteOCRMode(
+            settings.REMOTE_OCR_MODE,
+        )
+
+    @property
+    def remote_ocr_by_default(self) -> bool:
+        """
+        Whether every supported document goes to the remote engine.
+
+        When False the remote engine is used only for documents that
+        explicitly asked for it, i.e. a workflow matched during consumption or
+        the user ticked the box when reprocessing.
+        """
+        return self.remote_ocr_mode == RemoteOCRMode.ALWAYS
+
+
 @dataclasses.dataclass
 class AIConfig(BaseConfig):
     """

src/paperless/migrations/0014_applicationconfiguration_remote_ocr_api_key_and_more.py

@@ -0,0 +1,44 @@
+# Generated by Django 5.2.16 on 2026-08-10 14:37
+
+from django.db import migrations
+from django.db import models
+
+
+class Migration(migrations.Migration):
+    dependencies = [
+        ("paperless", "0013_applicationconfiguration_llm_request_timeout"),
+    ]
+
+    operations = [
+        migrations.AddField(
+            model_name="applicationconfiguration",
+            name="remote_ocr_api_key",
+            field=models.CharField(
+                blank=True,
+                max_length=1024,
+                null=True,
+                verbose_name="Sets the remote OCR API key",
+            ),
+        ),
+        migrations.AddField(
+            model_name="applicationconfiguration",
+            name="remote_ocr_endpoint",
+            field=models.CharField(
+                blank=True,
+                max_length=256,
+                null=True,
+                verbose_name="Sets the remote OCR endpoint",
+            ),
+        ),
+        migrations.AddField(
+            model_name="applicationconfiguration",
+            name="remote_ocr_engine",
+            field=models.CharField(
+                blank=True,
+                choices=[("azureai", "Azure AI Document Intelligence")],
+                max_length=32,
+                null=True,
+                verbose_name="Sets the remote OCR engine",
+            ),
+        ),
+    ]

src/paperless/migrations/0015_applicationconfiguration_remote_ocr_mode.py

@@ -0,0 +1,27 @@
+# Generated by Django 5.2.16 on 2026-08-10 15:43
+
+from django.db import migrations
+from django.db import models
+
+
+class Migration(migrations.Migration):
+    dependencies = [
+        ("paperless", "0014_applicationconfiguration_remote_ocr_api_key_and_more"),
+    ]
+
+    operations = [
+        migrations.AddField(
+            model_name="applicationconfiguration",
+            name="remote_ocr_mode",
+            field=models.CharField(
+                blank=True,
+                choices=[
+                    ("always", "All supported documents"),
+                    ("workflow_only", "Only when a workflow enables it"),
+                ],
+                max_length=32,
+                null=True,
+                verbose_name="Sets which documents are sent to the remote OCR engine",
+            ),
+        ),
+    ]

src/paperless/models.py

@@ -74,6 +74,23 @@ class ColorConvertChoices(models.TextChoices):
     CMYK = ("CMYK", _("CMYK"))
 
 
+class RemoteOCREngine(models.TextChoices):
+    """
+    Matches to PAPERLESS_REMOTE_OCR_ENGINE
+    """
+
+    AZURE_AI = ("azureai", _("Azure AI Document Intelligence"))
+
+
+class RemoteOCRMode(models.TextChoices):
+    """
+    Matches to PAPERLESS_REMOTE_OCR_MODE
+    """
+
+    ALWAYS = ("always", _("All supported documents"))
+    WORKFLOW_ONLY = ("workflow_only", _("Only when a workflow enables it"))
+
+
 class LLMEmbeddingBackend(models.TextChoices):
     OPENAI_LIKE = ("openai-like", _("OpenAI-compatible"))
     HUGGINGFACE = ("huggingface", _("Huggingface"))
@@ -286,6 +303,44 @@ class ApplicationConfiguration(AbstractSingletonModel):
         null=True,
     )
 
+    """
+    Settings for the remote OCR parser
+    """
+
+    # PAPERLESS_REMOTE_OCR_ENGINE
+    remote_ocr_engine = models.CharField(
+        verbose_name=_("Sets the remote OCR engine"),
+        blank=True,
+        null=True,
+        max_length=32,
+        choices=RemoteOCREngine.choices,
+    )
+
+    # PAPERLESS_REMOTE_OCR_API_KEY
+    remote_ocr_api_key = models.CharField(
+        verbose_name=_("Sets the remote OCR API key"),
+        blank=True,
+        null=True,
+        max_length=1024,
+    )
+
+    # PAPERLESS_REMOTE_OCR_ENDPOINT
+    remote_ocr_endpoint = models.CharField(
+        verbose_name=_("Sets the remote OCR endpoint"),
+        blank=True,
+        null=True,
+        max_length=256,
+    )
+
+    # PAPERLESS_REMOTE_OCR_MODE
+    remote_ocr_mode = models.CharField(
+        verbose_name=_("Sets which documents are sent to the remote OCR engine"),
+        blank=True,
+        null=True,
+        max_length=32,
+        choices=RemoteOCRMode.choices,
+    )
+
     """
     AI related settings
     """

src/paperless/parsers/__init__.py

@@ -134,6 +134,11 @@ class ParserProtocol(Protocol):
         Author or organisation name.
     url : str
         URL for documentation, source code, or issue tracker.
+
+    Parsers that send document content to a remote service should additionally
+    set ``uses_remote_service = True`` so the registry can exclude them when
+    remote processing has not been requested for a document. The attribute is
+    optional so a parser that omits it is treated as fully local.
     """
 
     # ------------------------------------------------------------------
@@ -145,6 +150,10 @@ class ParserProtocol(Protocol):
     author: str
     url: str
 
+    # NOTE: uses_remote_service is not declared here, the registry reads it
+    # with getattr(cls, ..., False) for backwards-compatibility with existing
+    # parsers
+
     # ------------------------------------------------------------------
     # Class methods
     # ------------------------------------------------------------------

src/paperless/parsers/registry.py

@@ -334,6 +334,8 @@ class ParserRegistry:
         mime_type: str,
         filename: str,
         path: Path | None = None,
+        *,
+        allow_remote: bool = True,
     ) -> type[ParserProtocol] | None:
         """Return the best parser class for the given file, or None.
 
@@ -359,6 +361,11 @@ class ParserRegistry:
         path:
             Optional filesystem path to the file. Forwarded to each
             parser's score method.
+        allow_remote:
+            When False, parsers that declare ``uses_remote_service = True``
+            are excluded from consideration, so a document is never sent to
+            a remote service. Parsers that do not declare the attribute
+            are treated as local and are always considered.
 
         Returns
         -------
@@ -374,6 +381,13 @@ class ParserRegistry:
             if mime_type not in parser_class.supported_mime_types():
                 continue
 
+            if not allow_remote and getattr(
+                parser_class,
+                "uses_remote_service",
+                False,
+            ):
+                continue
+
             score = parser_class.score(mime_type, filename, path)
             if score is None:
                 continue

src/paperless/parsers/remote.py

@@ -61,6 +61,18 @@ class RemoteEngineConfig:
         self.api_key = api_key
         self.endpoint = endpoint
 
+    @classmethod
+    def from_app_config(cls) -> Self:
+        """Build the config from the app config, falling back to the env."""
+        from paperless.config import RemoteOCRConfig
+
+        app_config = RemoteOCRConfig()
+        return cls(
+            engine=app_config.remote_ocr_engine,
+            api_key=app_config.remote_ocr_api_key,
+            endpoint=app_config.remote_ocr_endpoint,
+        )
+
     def engine_is_valid(self) -> bool:
         """Return True when the engine is known and fully configured."""
         return (
@@ -90,6 +102,9 @@ class RemoteDocumentParser:
         Maintainer name.
     url : str
         Issue tracker / source URL.
+    uses_remote_service : bool
+        Content is sent to a remote service, True so that the registry
+        can skip this parser if remote processing was not requested.
     """
 
     name: str = "Paperless-ngx Remote OCR Parser"
@@ -97,6 +112,8 @@ class RemoteDocumentParser:
     author: str = "Paperless-ngx Contributors"
     url: str = "https://github.com/paperless-ngx/paperless-ngx"
 
+    uses_remote_service: bool = True
+
     # ------------------------------------------------------------------
     # Class methods
     # ------------------------------------------------------------------
@@ -145,11 +162,7 @@ class RemoteDocumentParser:
             20 when the remote engine is configured and the MIME type is
             supported, otherwise None.
         """
-        config = RemoteEngineConfig(
+        config = RemoteEngineConfig.from_app_config()
-            engine=settings.REMOTE_OCR_ENGINE,
-            api_key=settings.REMOTE_OCR_API_KEY,
-            endpoint=settings.REMOTE_OCR_ENDPOINT,
-        )
         if not config.engine_is_valid():
             return None
         if mime_type not in _SUPPORTED_MIME_TYPES:
@@ -244,11 +257,7 @@ class RemoteDocumentParser:
             Whether an archive copy is wanted. For PDFs, False skips the
             remote engine and uses locally-extracted text instead.
         """
-        config = RemoteEngineConfig(
+        config = RemoteEngineConfig.from_app_config()
-            engine=settings.REMOTE_OCR_ENGINE,
-            api_key=settings.REMOTE_OCR_API_KEY,
-            endpoint=settings.REMOTE_OCR_ENDPOINT,
-        )
 
         if not config.engine_is_valid():
             logger.warning(

src/paperless/serialisers.py

@@ -219,6 +219,13 @@ class ApplicationConfigurationSerializer(
         allow_null=True,
         max_length=1024,
     )
+    remote_ocr_api_key = ObfuscatedPasswordField(
+        required=False,
+        allow_null=True,
+        max_length=1024,
+    )
+
+    OBFUSCATED_FIELDS = ("llm_api_key", "remote_ocr_api_key")
 
     def run_validation(self, data):
         # Empty strings treated as None to avoid unexpected behavior
@@ -230,11 +237,13 @@ class ApplicationConfigurationSerializer(
             data["language"] = None
         if "llm_output_language" in data and data["llm_output_language"] == "":
             data["llm_output_language"] = None
-        if "llm_api_key" in data and data["llm_api_key"] is not None:
+        for field in self.OBFUSCATED_FIELDS:
-            if data["llm_api_key"] == "":
+            if field in data and data[field] is not None:
-                data["llm_api_key"] = None
+                if data[field] == "":
-            elif len(data["llm_api_key"].replace("*", "")) == 0:
+                    data[field] = None
-                del data["llm_api_key"]
+                # Not a real value, don't overwrite the stored one
+                elif len(data[field].replace("*", "")) == 0:
+                    del data[field]
         return super().run_validation(data)
 
     def update(self, instance, validated_data):

src/paperless/settings/__init__.py

@@ -1203,6 +1203,11 @@ WEBHOOKS_ALLOW_INTERNAL_REQUESTS = get_bool_from_env(
 REMOTE_OCR_ENGINE = os.getenv("PAPERLESS_REMOTE_OCR_ENGINE")
 REMOTE_OCR_API_KEY = os.getenv("PAPERLESS_REMOTE_OCR_API_KEY")
 REMOTE_OCR_ENDPOINT = os.getenv("PAPERLESS_REMOTE_OCR_ENDPOINT")
+REMOTE_OCR_MODE = get_choice_from_env(
+    "PAPERLESS_REMOTE_OCR_MODE",
+    {"always", "workflow_only"},
+    default="always",
+)
 
 ################################################################################
 # AI Settings                                                                  #

src/paperless/tests/parsers/conftest.py

@@ -114,7 +114,26 @@ def remote_parser() -> Generator[RemoteDocumentParser, None, None]:
 
 
 @pytest.fixture()
-def azure_settings(settings: SettingsWrapper) -> SettingsWrapper:
+def empty_remote_ocr_app_config(mocker: MockerFixture) -> MagicMock:
+    # empty app config without accessing db
+    app_config = mocker.MagicMock(
+        remote_ocr_engine=None,
+        remote_ocr_api_key=None,
+        remote_ocr_endpoint=None,
+        remote_ocr_mode=None,
+    )
+    mocker.patch(
+        "paperless.config.BaseConfig._get_config_instance",
+        return_value=app_config,
+    )
+    return app_config
+
+
+@pytest.fixture()
+def azure_settings(
+    settings: SettingsWrapper,
+    empty_remote_ocr_app_config: MagicMock,
+) -> SettingsWrapper:
     """Configure Django settings for a valid Azure AI OCR engine.
 
     Sets ``REMOTE_OCR_ENGINE``, ``REMOTE_OCR_API_KEY``, and
@@ -133,7 +152,10 @@ def azure_settings(settings: SettingsWrapper) -> SettingsWrapper:
 
 
 @pytest.fixture()
-def no_engine_settings(settings: SettingsWrapper) -> SettingsWrapper:
+def no_engine_settings(
+    settings: SettingsWrapper,
+    empty_remote_ocr_app_config: MagicMock,
+) -> SettingsWrapper:
     """Configure Django settings with no remote engine configured.
 
     Returns

src/paperless/tests/parsers/test_remote_parser.py

@@ -21,6 +21,7 @@ from unittest.mock import Mock
 import pytest
 
 from documents.parsers import ParseError
+from paperless.models import ApplicationConfiguration
 from paperless.parsers import ParserContext
 from paperless.parsers import ParserProtocol
 from paperless.parsers.remote import RemoteDocumentParser
@@ -198,21 +199,21 @@ class TestRemoteParserScore:
 
     def test_score_returns_none_when_api_key_missing(
         self,
-        settings: SettingsWrapper,
+        no_engine_settings: SettingsWrapper,
     ) -> None:
-        settings.REMOTE_OCR_ENGINE = "azureai"
+        no_engine_settings.REMOTE_OCR_ENGINE = "azureai"
-        settings.REMOTE_OCR_API_KEY = None
+        no_engine_settings.REMOTE_OCR_ENDPOINT = (
-        settings.REMOTE_OCR_ENDPOINT = "https://test.cognitiveservices.azure.com"
+            "https://test.cognitiveservices.azure.com"
+        )
         result = RemoteDocumentParser.score("application/pdf", "doc.pdf")
         assert result is None
 
     def test_score_returns_none_when_endpoint_missing(
         self,
-        settings: SettingsWrapper,
+        no_engine_settings: SettingsWrapper,
     ) -> None:
-        settings.REMOTE_OCR_ENGINE = "azureai"
+        no_engine_settings.REMOTE_OCR_ENGINE = "azureai"
-        settings.REMOTE_OCR_API_KEY = "key"
+        no_engine_settings.REMOTE_OCR_API_KEY = "key"
-        settings.REMOTE_OCR_ENDPOINT = None
         result = RemoteDocumentParser.score("application/pdf", "doc.pdf")
         assert result is None
 
@@ -227,6 +228,24 @@ class TestRemoteParserScore:
         score = RemoteDocumentParser.score("application/pdf", "doc.pdf")
         assert score is not None and score > 10
 
+    @pytest.mark.django_db
+    def test_score_uses_app_config_when_env_unset(
+        self,
+        settings: SettingsWrapper,
+    ) -> None:
+        """The app config alone is enough to activate the parser."""
+        settings.REMOTE_OCR_ENGINE = None
+        settings.REMOTE_OCR_API_KEY = None
+        settings.REMOTE_OCR_ENDPOINT = None
+        config = ApplicationConfiguration.objects.first()
+        assert config is not None
+        config.remote_ocr_engine = "azureai"
+        config.remote_ocr_api_key = "app-config-key"
+        config.remote_ocr_endpoint = "https://config.cognitiveservices.azure.com"
+        config.save()
+
+        assert RemoteDocumentParser.score("application/pdf", "doc.pdf") == 20
+
 
 # ---------------------------------------------------------------------------
 # Properties

src/paperless/tests/parsers/test_tesseract_parser.py

@@ -1277,6 +1277,8 @@ class TestParserFileTypes:
 # ---------------------------------------------------------------------------
 
 
+# Remote ocr config from ApplicationConfiguration needs DB access
+@pytest.mark.django_db
 class TestRasterisedDocumentParserRegistry:
     def test_registered_in_defaults(self) -> None:
         from paperless.parsers.registry import ParserRegistry

src/paperless/tests/test_checks.py

@@ -15,7 +15,6 @@ from paperless.checks import audit_log_check
 from paperless.checks import binaries_check
 from paperless.checks import check_default_language_available
 from paperless.checks import check_deprecated_db_settings
-from paperless.checks import check_remote_parser_configured
 from paperless.checks import check_v3_minimum_upgrade_version
 from paperless.checks import debug_mode_check
 from paperless.checks import paths_check
@@ -631,31 +630,6 @@ class TestV3MinimumUpgradeVersionCheck:
         assert check_v3_minimum_upgrade_version(None) == []
 
 
-class TestRemoteParserChecks:
-    def test_no_engine(self, settings: SettingsWrapper) -> None:
-        settings.REMOTE_OCR_ENGINE = None
-        msgs = check_remote_parser_configured(None)
-
-        assert len(msgs) == 0
-
-    def test_azure_no_endpoint(self, settings: SettingsWrapper) -> None:
-
-        settings.REMOTE_OCR_ENGINE = "azureai"
-        settings.REMOTE_OCR_API_KEY = "somekey"
-        settings.REMOTE_OCR_ENDPOINT = None
-
-        msgs = check_remote_parser_configured(None)
-
-        assert len(msgs) == 1
-
-        msg = msgs[0]
-
-        assert (
-            "Azure AI remote parser requires endpoint and API key to be configured."
-            in msg.msg
-        )
-
-
 class TestTesseractChecks:
     def test_default_language(self) -> None:
         check_default_language_available(None)

src/paperless/tests/test_registry.py

@@ -468,6 +468,124 @@ class TestParserRegistryGetParserForFile:
         assert result is AcceptingBuiltin
 
 
+class TestParserRegistryRemoteParsers:
+    """Verify the allow_remote filter in ParserRegistry.get_parser_for_file()."""
+
+    @staticmethod
+    def _remote_parser_cls() -> type:
+        class RemoteParser:
+            name = "remote"
+            version = "1.0"
+            author = "A"
+            url = "https://example.com/remote"
+            uses_remote_service = True
+
+            @classmethod
+            def supported_mime_types(cls):
+                return {"text/plain": ".txt"}
+
+            @classmethod
+            def score(cls, mime_type, filename, path=None):
+                return 20
+
+        return RemoteParser
+
+    def test_remote_parser_wins_when_remote_allowed(
+        self,
+        dummy_parser_cls: type,
+    ) -> None:
+        """
+        GIVEN: A remote parser scoring 20 and a local parser scoring 10.
+        WHEN:  get_parser_for_file() is called with allow_remote=True.
+        THEN:  The remote parser is returned.
+        """
+        remote_parser_cls = self._remote_parser_cls()
+        registry = ParserRegistry()
+        registry.register_builtin(dummy_parser_cls)
+        registry.register_builtin(remote_parser_cls)
+
+        result = registry.get_parser_for_file(
+            "text/plain",
+            "readme.txt",
+            allow_remote=True,
+        )
+        assert result is remote_parser_cls
+
+    def test_remote_parser_skipped_when_remote_not_allowed(
+        self,
+        dummy_parser_cls: type,
+    ) -> None:
+        """
+        GIVEN: A remote parser scoring 20 and a local parser scoring 10.
+        WHEN:  get_parser_for_file() is called with allow_remote=False.
+        THEN:  The local parser is returned despite its lower score.
+        """
+        registry = ParserRegistry()
+        registry.register_builtin(dummy_parser_cls)
+        registry.register_builtin(self._remote_parser_cls())
+
+        result = registry.get_parser_for_file(
+            "text/plain",
+            "readme.txt",
+            allow_remote=False,
+        )
+        assert result is dummy_parser_cls
+
+    def test_no_parser_when_only_remote_available_and_not_allowed(self) -> None:
+        """
+        GIVEN: A registry whose only candidate declares uses_remote_service.
+        WHEN:  get_parser_for_file() is called with allow_remote=False.
+        THEN:  None is returned — the remote parser is never used as a
+               fallback when remote processing was not requested.
+        """
+        registry = ParserRegistry()
+        registry.register_builtin(self._remote_parser_cls())
+
+        result = registry.get_parser_for_file(
+            "text/plain",
+            "readme.txt",
+            allow_remote=False,
+        )
+        assert result is None
+
+    def test_parser_without_attribute_treated_as_local(
+        self,
+        dummy_parser_cls: type,
+    ) -> None:
+        """
+        GIVEN: A third-party parser predating uses_remote_service, so it does
+               not declare the attribute at all.
+        WHEN:  get_parser_for_file() is called with allow_remote=False.
+        THEN:  It is still considered, i.e. treated as fully local, rather
+               than raising AttributeError.
+        """
+        assert not hasattr(dummy_parser_cls, "uses_remote_service")
+
+        registry = ParserRegistry()
+        registry.register_builtin(dummy_parser_cls)
+
+        result = registry.get_parser_for_file(
+            "text/plain",
+            "readme.txt",
+            allow_remote=False,
+        )
+        assert result is dummy_parser_cls
+
+    def test_remote_allowed_by_default(self) -> None:
+        """
+        GIVEN: A registry containing only a remote parser.
+        WHEN:  get_parser_for_file() is called without allow_remote.
+        THEN:  The remote parser is returned — callers that do not opt in to
+               the filter keep the previous behaviour.
+        """
+        remote_parser_cls = self._remote_parser_cls()
+        registry = ParserRegistry()
+        registry.register_builtin(remote_parser_cls)
+
+        result = registry.get_parser_for_file("text/plain", "readme.txt")
+        assert result is remote_parser_cls
+
+
 class TestDiscover:
     """Verify entrypoint discovery in ParserRegistry.discover()."""
 

src/paperless/tests/test_remote_ocr_config.py

@@ -0,0 +1,113 @@
+"""Tests for RemoteOCRConfig precedence between app config and Django settings."""
+
+from __future__ import annotations
+
+from typing import TYPE_CHECKING
+
+import pytest
+from django.test import override_settings
+
+from paperless.config import RemoteOCRConfig
+from paperless.models import RemoteOCRMode
+
+if TYPE_CHECKING:
+    from unittest.mock import MagicMock
+
+
+@pytest.fixture()
+def null_app_config(mocker) -> MagicMock:
+    """Mock ApplicationConfiguration with all fields None → falls back to Django settings."""
+    return mocker.MagicMock(
+        remote_ocr_engine=None,
+        remote_ocr_api_key=None,
+        remote_ocr_endpoint=None,
+        remote_ocr_mode=None,
+    )
+
+
+@pytest.fixture()
+def make_remote_ocr_config(mocker):
+    def _make(app_config, **django_settings_overrides):
+        mocker.patch(
+            "paperless.config.BaseConfig._get_config_instance",
+            return_value=app_config,
+        )
+        with override_settings(**django_settings_overrides):
+            return RemoteOCRConfig()
+
+    return _make
+
+
+class TestRemoteOCRConfig:
+    def test_falls_back_to_settings(
+        self,
+        make_remote_ocr_config,
+        null_app_config,
+    ) -> None:
+        cfg = make_remote_ocr_config(
+            null_app_config,
+            REMOTE_OCR_ENGINE="azureai",
+            REMOTE_OCR_API_KEY="env-key",
+            REMOTE_OCR_ENDPOINT="https://env.cognitiveservices.azure.com",
+            REMOTE_OCR_MODE=RemoteOCRMode.WORKFLOW_ONLY,
+        )
+        assert cfg.remote_ocr_engine == "azureai"
+        assert cfg.remote_ocr_api_key == "env-key"
+        assert cfg.remote_ocr_endpoint == "https://env.cognitiveservices.azure.com"
+        assert cfg.remote_ocr_mode == RemoteOCRMode.WORKFLOW_ONLY
+
+    def test_app_config_takes_precedence(
+        self,
+        make_remote_ocr_config,
+        mocker,
+    ) -> None:
+        app_config = mocker.MagicMock(
+            remote_ocr_engine="azureai",
+            remote_ocr_api_key="db-key",
+            remote_ocr_endpoint="https://db.cognitiveservices.azure.com",
+            remote_ocr_mode=RemoteOCRMode.WORKFLOW_ONLY,
+        )
+        cfg = make_remote_ocr_config(
+            app_config,
+            REMOTE_OCR_ENGINE=None,
+            REMOTE_OCR_API_KEY="env-key",
+            REMOTE_OCR_ENDPOINT="https://env.cognitiveservices.azure.com",
+            REMOTE_OCR_MODE=RemoteOCRMode.ALWAYS,
+        )
+        assert cfg.remote_ocr_engine == "azureai"
+        assert cfg.remote_ocr_api_key == "db-key"
+        assert cfg.remote_ocr_endpoint == "https://db.cognitiveservices.azure.com"
+        assert cfg.remote_ocr_mode == RemoteOCRMode.WORKFLOW_ONLY
+
+    def test_unset_everywhere(
+        self,
+        make_remote_ocr_config,
+        null_app_config,
+    ) -> None:
+        cfg = make_remote_ocr_config(
+            null_app_config,
+            REMOTE_OCR_ENGINE=None,
+            REMOTE_OCR_API_KEY=None,
+            REMOTE_OCR_ENDPOINT=None,
+        )
+        assert cfg.remote_ocr_engine is None
+        assert cfg.remote_ocr_api_key is None
+        assert cfg.remote_ocr_endpoint is None
+
+
+class TestRemoteOCRByDefault:
+    def test_always_mode(self, make_remote_ocr_config, null_app_config) -> None:
+        cfg = make_remote_ocr_config(
+            null_app_config,
+            REMOTE_OCR_MODE=RemoteOCRMode.ALWAYS,
+        )
+
+        assert cfg.remote_ocr_by_default is True
+
+    def test_workflow_only_mode(self, make_remote_ocr_config, null_app_config) -> None:
+        cfg = make_remote_ocr_config(
+            null_app_config,
+            REMOTE_OCR_MODE=RemoteOCRMode.WORKFLOW_ONLY,
+        )
+
+        assert cfg.remote_ocr_by_default is False

src/paperless_mail/tests/test_api.py

@@ -253,6 +253,81 @@ class TestAPIMailAccounts(DirectoriesMixin, APITestCase):
         self.assertEqual(response.status_code, status.HTTP_200_OK)
         self.assertEqual(response.data["success"], True)
 
+    def test_mail_account_test_existing_no_global_perms(self) -> None:
+        """
+        GIVEN:
+            - Existing account without an owner
+            - User without any mail account permissions
+        WHEN:
+            - API call is made to test the account by id
+        THEN:
+            - API returns forbidden
+        """
+        account = MailAccountFactory(
+            username="admin",
+            password="secret",
+            imap_server="server.example.com",
+            imap_port=443,
+            owner=None,
+        )
+        user = User.objects.create_user(username="no_perms")
+        self.client.force_authenticate(user=user)
+
+        response = self.client.post(
+            f"{self.ENDPOINT}test/",
+            json.dumps(
+                {
+                    "id": account.pk,
+                    "imap_server": "server.example.com",
+                    "imap_port": 443,
+                    "imap_security": MailAccount.ImapSecurity.SSL,
+                    "username": "admin",
+                    "password": "******",
+                },
+            ),
+            content_type="application/json",
+        )
+        self.assertEqual(response.status_code, status.HTTP_403_FORBIDDEN)
+        self.assertEqual(response.content.decode(), "Insufficient permissions")
+
+    def test_mail_account_test_existing_object_perms_only(self) -> None:
+        """
+        GIVEN:
+            - Existing account owned by another user
+            - User with an object level grant but no global change permission
+        WHEN:
+            - API call is made to test the account by id
+        THEN:
+            - API returns forbidden
+        """
+        owner = User.objects.create_user(username="account_owner")
+        account = MailAccountFactory(
+            username="admin",
+            password="secret",
+            imap_server="server.example.com",
+            imap_port=443,
+            owner=owner,
+        )
+        user = User.objects.create_user(username="object_perms_only")
+        assign_perm("change_mailaccount", user, account)
+        self.client.force_authenticate(user=user)
+
+        response = self.client.post(
+            f"{self.ENDPOINT}test/",
+            json.dumps(
+                {
+                    "id": account.pk,
+                    "imap_server": "server.example.com",
+                    "imap_port": 443,
+                    "imap_security": MailAccount.ImapSecurity.SSL,
+                    "username": "admin",
+                    "password": "******",
+                },
+            ),
+            content_type="application/json",
+        )
+        self.assertEqual(response.status_code, status.HTTP_403_FORBIDDEN)
+
     def test_mail_account_test_existing_nonexistent_id_forbidden(self) -> None:
         response = self.client.post(
             f"{self.ENDPOINT}test/",

src/paperless_mail/tests/test_mail.py

@@ -2195,7 +2195,9 @@ class TestMailAccountTestView(APITestCase):
             password="testpassword",
         )
         self.user.user_permissions.add(
-            *Permission.objects.filter(codename__in=["add_mailaccount"]),
+            *Permission.objects.filter(
+                codename__in=["add_mailaccount", "change_mailaccount"],
+            ),
         )
         self.user.save()
         self.client.force_authenticate(user=self.user)

src/paperless_mail/views.py

@@ -106,7 +106,9 @@ class MailAccountViewSet(PassUserMixin, ModelViewSet[MailAccount]):
             except (TypeError, ValueError, MailAccount.DoesNotExist):
                 return HttpResponseForbidden("Insufficient permissions")
 
-            if not has_perms_owner_aware(
+            if not request.user.has_perms(
+                ["paperless_mail.change_mailaccount"],
+            ) or not has_perms_owner_aware(
                 request.user,
                 "change_mailaccount",
                 existing_account,