Fix: ensure apply ai suggestions runs after document created

* Fix: mail rule loops forever when all attachments are duplicates

When every attachment in a mail is rejected as a duplicate, the chord's
header tasks all fail. Celery's default task_allow_error_cb_on_chord_header
skips the error callback in that case, so no ProcessedMail row is ever
created, and the same mail is refetched and reprocessed on every poll for
as long as it stays in the rule's maximum_age window.

* Minor simplifications and cleanup

src/documents/management/commands/document_consumer.py

@@ -314,7 +314,7 @@ def _consume_file(
     consumption_dir: Path,
     *,
     subdirs_as_tags: bool,
-) -> None:
+) -> bool:
     """
     Queue a file for consumption.
 
@@ -322,15 +322,20 @@ def _consume_file(
         filepath: Path to the file to consume.
         consumption_dir: Base consumption directory.
         subdirs_as_tags: Whether to create tags from subdirectory names.
+
+    Returns:
+        True if the file was successfully handed to Celery, False otherwise.
+        Callers must not record the file as queued on failure, or the rescan
+        will never retry it.
     """
     # Verify file still exists and is accessible
     try:
         if not filepath.is_file():
             logger.debug(f"Not consuming {filepath}: not a file or doesn't exist")
-            return
+            return False
     except OSError as e:
         logger.warning(f"Not consuming {filepath}: {e}")
-        return
+        return False
 
     # Get tags from path if configured
     tag_ids: list[int] | None = None
@@ -355,6 +360,9 @@ def _consume_file(
         )
     except Exception:
         logger.exception(f"Error while queuing document {filepath}")
+        return False
+
+    return True
 
 
 class Command(BaseCommand):
@@ -492,12 +500,12 @@ class Command(BaseCommand):
             if not consumer_filter(Change.added, str(filepath)):
                 continue
 
-            _consume_file(
+            if _consume_file(
                 filepath=filepath,
                 consumption_dir=directory,
                 subdirs_as_tags=subdirs_as_tags,
-            )
+            ):
-            queued.add(filepath.resolve())
+                queued.add(filepath.resolve())
 
         return queued
 
@@ -651,14 +659,16 @@ class Command(BaseCommand):
 
                     # Check for stable files
                     for stable_path in tracker.get_stable_files():
-                        _consume_file(
+                        # Only remember files that were actually queued, so the
+                        # rescan does not re-queue them while the consume task
+                        # has yet to remove them from disk, but does retry a
+                        # failed publish instead of stranding it
+                        if _consume_file(
                             filepath=stable_path,
                             consumption_dir=directory,
                             subdirs_as_tags=subdirs_as_tags,
-                        )
+                        ):
-                        # Remember it so the rescan does not re-queue it while
+                            queued.add(stable_path)
-                        # the consume task has yet to remove it from disk
-                        queued.add(stable_path)
 
                     # Exit watch loop to reconfigure timeout
                     break

src/documents/signals/handlers.py

@@ -1003,7 +1003,7 @@ def run_workflows(
 
                         # kwargs so the PaperlessTask record can note the
                         # document, see _extract_input_data
-                        apply_ai_suggestions.delay(
+                        apply_ai_suggestions.delay_on_commit(
                             action_id=action.pk,
                             document_id=document.pk,
                         )

src/documents/tests/test_management_consumer.py

@@ -445,12 +445,13 @@ class TestConsumeFile:
         target = consumption_dir / "document.pdf"
         shutil.copy(sample_pdf, target)
 
-        _consume_file(
+        result = _consume_file(
             filepath=target,
             consumption_dir=consumption_dir,
             subdirs_as_tags=False,
         )
 
+        assert result is True
         mock_consume_file_delay.apply_async.assert_called_once()
         call_args = mock_consume_file_delay.apply_async.call_args
         consumable_doc = call_args.kwargs["kwargs"]["input_doc"]
@@ -464,11 +465,12 @@ class TestConsumeFile:
         mock_consume_file_delay: MagicMock,
     ) -> None:
         """Test _consume_file handles nonexistent files gracefully."""
-        _consume_file(
+        result = _consume_file(
             filepath=consumption_dir / "nonexistent.pdf",
             consumption_dir=consumption_dir,
             subdirs_as_tags=False,
         )
+        assert result is False
         mock_consume_file_delay.apply_async.assert_not_called()
 
     def test_consume_directory(
@@ -480,11 +482,12 @@ class TestConsumeFile:
         subdir = consumption_dir / "subdir"
         subdir.mkdir()
 
-        _consume_file(
+        result = _consume_file(
             filepath=subdir,
             consumption_dir=consumption_dir,
             subdirs_as_tags=False,
         )
+        assert result is False
         mock_consume_file_delay.apply_async.assert_not_called()
 
     def test_consume_with_permission_error(
@@ -499,13 +502,33 @@ class TestConsumeFile:
         shutil.copy(sample_pdf, target)
 
         mocker.patch.object(Path, "is_file", side_effect=PermissionError("denied"))
-        _consume_file(
+        result = _consume_file(
             filepath=target,
             consumption_dir=consumption_dir,
             subdirs_as_tags=False,
         )
+        assert result is False
         mock_consume_file_delay.apply_async.assert_not_called()
 
+    def test_consume_with_apply_async_failure(
+        self,
+        consumption_dir: Path,
+        sample_pdf: Path,
+        mock_consume_file_delay: MagicMock,
+    ) -> None:
+        """Test _consume_file reports failure when apply_async raises."""
+        target = consumption_dir / "document.pdf"
+        shutil.copy(sample_pdf, target)
+
+        mock_consume_file_delay.apply_async.side_effect = Exception("broker down")
+
+        result = _consume_file(
+            filepath=target,
+            consumption_dir=consumption_dir,
+            subdirs_as_tags=False,
+        )
+        assert result is False
+
     def test_consume_with_tags_error(
         self,
         consumption_dir: Path,
@@ -522,11 +545,12 @@ class TestConsumeFile:
             side_effect=DatabaseError("Something happened"),
         )
 
-        _consume_file(
+        result = _consume_file(
             filepath=target,
             consumption_dir=consumption_dir,
             subdirs_as_tags=True,
         )
+        assert result is True
         mock_consume_file_delay.apply_async.assert_called_once()
         call_args = mock_consume_file_delay.apply_async.call_args
         overrides = call_args.kwargs["kwargs"]["overrides"]
@@ -1249,6 +1273,52 @@ class TestProcessExistingFilesQueued:
         assert target.resolve() in queued
 
 
+@pytest.mark.management
+@pytest.mark.django_db
+class TestCommandRetryAfterQueueFailure:
+    """
+    Regression test for GH #13923.
+
+    A file whose ``apply_async`` publish fails (e.g. broker briefly down)
+    must not be marked as queued, so the periodic rescan retries it once
+    the broker recovers, instead of stranding it until the consumer
+    process is restarted.
+    """
+
+    def test_watch_loop_retries_failed_publish_on_rescan(
+        self,
+        consumption_dir: Path,
+        sample_pdf: Path,
+        mock_consume_file_delay: MagicMock,
+        start_consumer: Callable[..., ConsumerThread],
+    ) -> None:
+        """A publish failure from the watch loop is retried by the rescan."""
+        apply_async = mock_consume_file_delay.apply_async
+
+        def fail_first_call(*args: object, **kwargs: object) -> None:
+            if apply_async.call_count == 1:
+                raise Exception("broker down")
+
+        apply_async.side_effect = fail_first_call
+
+        thread = start_consumer(stability_delay=0.1, rescan_interval=0.3)
+
+        target = consumption_dir / "document.pdf"
+        shutil.copy(sample_pdf, target)
+
+        deadline = monotonic() + 5.0
+        while apply_async.call_count < 2 and monotonic() < deadline:
+            sleep(0.1)
+
+        if thread.exception:
+            raise thread.exception
+
+        assert apply_async.call_count >= 2, (
+            "Expected the failed publish to be retried by the rescan, "
+            f"but apply_async was only called {apply_async.call_count} time(s)"
+        )
+
+
 @pytest.mark.management
 @pytest.mark.django_db
 class TestCommandRescanRecovery:

src/documents/tests/test_workflows.py

@@ -5621,11 +5621,15 @@ class TestApplyAISuggestionsWorkflowAction(
         action = self.make_action()
         self.make_workflow(action, WorkflowTrigger.WorkflowTriggerType.DOCUMENT_ADDED)
 
-        with mock.patch("documents.tasks.apply_ai_suggestions.delay") as delay:
+        with (
+            mock.patch("documents.tasks.apply_ai_suggestions.delay") as delay,
+            self.captureOnCommitCallbacks(execute=True),
+        ):
             run_workflows(
                 WorkflowTrigger.WorkflowTriggerType.DOCUMENT_ADDED,
                 self.doc,
             )
+            delay.assert_not_called()
 
         delay.assert_called_once_with(action_id=action.pk, document_id=self.doc.pk)
 

src/paperless/settings/__init__.py

@@ -705,6 +705,12 @@ CELERY_BROKER_TRANSPORT_OPTIONS = {
 CELERY_TASK_TRACK_STARTED = True
 CELERY_TASK_TIME_LIMIT: Final[int] = get_int_from_env("PAPERLESS_WORKER_TIMEOUT", 1800)
 
+# https://docs.celeryq.dev/en/stable/userguide/configuration.html#std-setting-task_allow_error_cb_on_chord_header
+# Without this, a failing chord header never triggers the errback, so a mail
+# whose attachments all fail is never recorded and is re-fetched forever.
+# The errback runs once per failed header task, so it must be idempotent.
+CELERY_TASK_ALLOW_ERROR_CB_ON_CHORD_HEADER = True
+
 CELERY_CACHE_BACKEND = "default"
 
 # https://docs.celeryq.dev/en/stable/userguide/configuration.html#task-serializer

src/paperless_mail/mail.py

@@ -334,18 +334,24 @@ def error_callback(
     """
     A shared task that is called whenever something goes wrong during
     consumption of a file. See queue_consumption_tasks.
+
+    With CELERY_TASK_ALLOW_ERROR_CB_ON_CHORD_HEADER enabled this runs once per
+    failed header task, not once per chord, so it must be idempotent.
     """
     rule = MailRule.objects.get(pk=rule_id)
+    received = make_aware(message_date) if is_naive(message_date) else message_date
 
-    ProcessedMail.objects.create(
+    ProcessedMail.objects.get_or_create(
         rule=rule,
         folder=rule.folder,
         uid=message_uid,
         uid_validity=uid_validity,
-        subject=message_subject,
+        defaults={
-        received=make_aware(message_date) if is_naive(message_date) else message_date,
+            "subject": message_subject,
-        status="FAILED",
+            "received": received,
-        error=traceback.format_exc(),
+            "status": "FAILED",
+            "error": traceback.format_exc(),
+        },
     )
 
 

src/paperless_mail/tests/test_mail.py

@@ -36,6 +36,7 @@ from paperless_mail.mail import MailAccountHandler
 from paperless_mail.mail import MailError
 from paperless_mail.mail import TagMailAction
 from paperless_mail.mail import apply_mail_action
+from paperless_mail.mail import error_callback
 from paperless_mail.mail import get_mailbox
 from paperless_mail.models import MailAccount
 from paperless_mail.models import MailRule
@@ -2045,6 +2046,44 @@ class TestPostConsumeAction(TestCase):
         self.assertIn("Test Exception", processed_mail.error)
 
 
+@pytest.mark.django_db
+class TestErrorCallback:
+    def test_error_callback_is_idempotent_for_same_mail(self) -> None:
+        """
+        GIVEN:
+            - A mail rule and a mail that failed to be consumed
+        WHEN:
+            - error_callback is invoked more than once for the same mail, as
+              happens when task_allow_error_cb_on_chord_header fires the
+              errback once per failed header task in a chord
+        THEN:
+            - Only one ProcessedMail row is created for that mail
+        """
+        rule = MailRuleFactory()
+        message_uid = "12345"
+
+        for _ in range(2):
+            error_callback(
+                None,
+                Exception("Test Exception"),
+                None,
+                rule_id=rule.pk,
+                message_uid=message_uid,
+                message_subject="Test Subject",
+                message_date=timezone.make_aware(
+                    timezone.datetime(2023, 1, 1, 12, 0, 0),
+                ),
+            )
+
+        processed_mails = ProcessedMail.objects.filter(
+            rule=rule,
+            uid=message_uid,
+            folder=rule.folder,
+        )
+        assert processed_mails.count() == 1
+        assert processed_mails.get().status == "FAILED"
+
+
 class TestManagementCommand(TestCase):
     @mock.patch(
         "paperless_mail.management.commands.mail_fetcher.tasks.process_mail_accounts",