Fixes another N+1 location in the AI indexing, including the per document update which would hurt

src-ui/src/app/components/common/permissions-select/permissions-select.component.spec.ts

@@ -17,10 +17,6 @@ const permissions = [
   'view_document',
   'change_document',
   'delete_document',
-  'add_sharelinkbundle',
-  'view_sharelinkbundle',
-  'change_sharelinkbundle',
-  'delete_sharelinkbundle',
   'change_tag',
   'view_documenttype',
 ]
@@ -79,7 +75,6 @@ describe('PermissionsSelectComponent', () => {
     component.ngOnInit()
     component.writeValue(permissions)
     expect(component.typesWithAllActions).toContain('Document')
-    expect(component.typesWithAllActions).toContain('ShareLinkBundle')
   })
 
   it('should update checkboxes on permissions set', () => {
@@ -90,10 +85,6 @@ describe('PermissionsSelectComponent', () => {
     expect(input1.nativeElement.checked).toBeTruthy()
     const input2 = fixture.debugElement.query(By.css('input#Tag_Change'))
     expect(input2.nativeElement.checked).toBeTruthy()
-    const bundleInput = fixture.debugElement.query(
-      By.css('input#ShareLinkBundle_Add')
-    )
-    expect(bundleInput.nativeElement.checked).toBeTruthy()
   })
 
   it('disable checkboxes when permissions are inherited', () => {

src-ui/src/app/services/permissions.service.spec.ts

@@ -120,12 +120,6 @@ describe('PermissionsService', () => {
       actionKey: 'View', // PermissionAction.View
       typeKey: 'SystemMonitoring', // PermissionType.SystemMonitoring
     })
-    expect(permissionsService.getPermissionKeys('add_sharelinkbundle')).toEqual(
-      {
-        actionKey: 'Add', // PermissionAction.Add
-        typeKey: 'ShareLinkBundle', // PermissionType.ShareLinkBundle
-      }
-    )
   })
 
   it('correctly checks explicit global permissions', () => {
@@ -275,10 +269,6 @@ describe('PermissionsService', () => {
         'view_sharelink',
         'change_sharelink',
         'delete_sharelink',
-        'add_sharelinkbundle',
-        'view_sharelinkbundle',
-        'change_sharelinkbundle',
-        'delete_sharelinkbundle',
         'add_workflow',
         'view_workflow',
         'change_workflow',

src-ui/src/app/services/permissions.service.ts

@@ -26,7 +26,6 @@ export enum PermissionType {
   User = '%s_user',
   Group = '%s_group',
   ShareLink = '%s_sharelink',
-  ShareLinkBundle = '%s_sharelinkbundle',
   CustomField = '%s_customfield',
   Workflow = '%s_workflow',
   ProcessedMail = '%s_processedmail',

src/paperless_ai/indexing.py

@@ -24,6 +24,7 @@ from paperless_ai.embedding import get_configured_model_name
 from paperless_ai.embedding import get_embedding_model
 
 if TYPE_CHECKING:
+    from django.db.models import QuerySet
     from llama_index.core.schema import BaseNode
 
     from paperless_ai.vector_store import PaperlessSqliteVecVectorStore
@@ -252,6 +253,20 @@ def _safe_related_name(document: Document, field: str) -> str | None:
     return related.name if related else None
 
 
+def _document_index_queryset() -> "QuerySet[Document]":
+    """Document queryset with every relation build_document_node() /
+    build_llm_index_text() touches -- correspondent, document_type,
+    storage_path, tags, notes, custom_fields__field -- pre-loaded, so
+    indexing one document costs a fixed handful of queries regardless of
+    its tag or custom field count, instead of one query per related object.
+    """
+    return Document.objects.select_related(
+        "correspondent",
+        "document_type",
+        "storage_path",
+    ).prefetch_related("tags", "notes", "custom_fields__field")
+
+
 def build_document_node(
     document: Document,
     *,
@@ -425,11 +440,7 @@ def update_llm_index(
                 "Skipping LLM index update: migration check deferred; "
                 "will retry next run."
             )
-    documents = Document.objects.select_related(
+    documents = _document_index_queryset()
-        "correspondent",
-        "document_type",
-        "storage_path",
-    ).prefetch_related("tags", "notes", "custom_fields__field")
     no_documents = not documents.exists()
 
     # Fast exit before touching config: nothing to index and no existing index.
@@ -494,6 +505,21 @@ def update_llm_index(
 def llm_index_add_or_update_document(document: Document):
     """Add or atomically replace a document's chunks in the index."""
     config = AIConfig()
+    document_id = document.id
+    # Re-fetch with the same select_related/prefetch_related shape as the
+    # bulk path (update_llm_index()) uses: the caller's ``document`` instance
+    # (e.g. straight off a signal) has none of that loaded, and
+    # build_document_node()/build_llm_index_text() touch
+    # correspondent/document_type/storage_path/tags/notes/custom_fields__field
+    # -- without prefetching, that's one query per related object, including
+    # one per custom field instance.
+    document = _document_index_queryset().filter(pk=document_id).first()
+    if document is None:
+        logger.info(
+            "Skipping LLM index update for document %s: it no longer exists.",
+            document_id,
+        )
+        return
     new_nodes = build_document_node(
         document,
         chunk_size=config.llm_embedding_chunk_size,

src/paperless_ai/tests/test_ai_indexing.py

@@ -735,8 +735,71 @@ class TestLlmIndexAddOrUpdateDocumentEmptyContent:
         )
         mock_load = mocker.patch("paperless_ai.indexing.load_or_build_index")
 
-        doc = MagicMock(spec=Document)
+        doc = DocumentFactory.create()
-        doc.id = 42
+        # Must not raise
+        indexing.llm_index_add_or_update_document(doc)
+
+        mock_load.assert_not_called()
+
+
+@pytest.mark.django_db
+class TestLlmIndexAddOrUpdateDocumentPrefetch:
+    """llm_index_add_or_update_document must prefetch the relations
+    build_document_node()/build_llm_index_text() touch, not re-query per
+    tag/note/custom field.
+    """
+
+    def test_query_count_does_not_scale_with_custom_field_count(
+        self,
+        temp_llm_index_dir: Path,
+        mock_embed_model: FakeEmbedding,
+    ) -> None:
+        """
+        GIVEN a document with several custom fields, a note, and a tag
+        WHEN it is incrementally indexed via llm_index_add_or_update_document
+        THEN the query count stays flat instead of growing with the number
+             of custom fields -- a regression here would add one query per
+             custom field instance (instance.field.name unprefetched), see
+             build_llm_index_text().
+        """
+        doc = DocumentFactory.create()
+        Note.objects.create(document=doc, note="a note")
+        for i in range(5):
+            field = CustomField.objects.create(
+                name=f"Field {i}",
+                data_type=CustomField.FieldDataType.STRING,
+            )
+            CustomFieldInstance.objects.create(
+                document=doc,
+                field=field,
+                value_text="value",
+            )
+
+        with CaptureQueriesContext(connection) as ctx:
+            indexing.llm_index_add_or_update_document(doc)
+
+        # Flat regardless of custom field count -- an unprefetched
+        # custom_fields__field would add one query per instance (5 here) on
+        # top of this budget.
+        assert len(ctx.captured_queries) <= 10
+
+    def test_skips_write_when_document_no_longer_exists(
+        self,
+        temp_llm_index_dir: Path,
+        mock_embed_model: FakeEmbedding,
+        mocker: pytest_mock.MockerFixture,
+    ) -> None:
+        """
+        GIVEN a document that has been deleted since the caller looked it up
+             (e.g. a race between a signal firing and its async task running)
+        WHEN llm_index_add_or_update_document is called with that stale instance
+        THEN it skips the write instead of raising Document.DoesNotExist
+        """
+        doc = DocumentFactory.create()
+        doc_id = doc.pk
+        Document.objects.filter(pk=doc_id).delete()
+        mock_load = mocker.patch("paperless_ai.indexing.load_or_build_index")
+
         # Must not raise
         indexing.llm_index_add_or_update_document(doc)
 
@@ -793,8 +856,7 @@ class TestLlmIndexLocking:
             return_value=[mock_node],
         )
 
-        doc = MagicMock(spec=Document)
+        doc = DocumentFactory.create()
-        doc.id = 1
         indexing.llm_index_add_or_update_document(doc)
 
         mock_store.upsert_document.assert_called_once()
@@ -825,8 +887,7 @@ class TestLlmIndexLocking:
             return_value=[mock_node],
         )
 
-        doc = MagicMock(spec=Document)
+        doc = DocumentFactory.create()
-        doc.id = 1
         indexing.llm_index_add_or_update_document(doc)
 
         mock_store.upsert_document.assert_not_called()
@@ -863,8 +924,7 @@ class TestLlmIndexLocking:
             return_value=[mock_node],
         )
 
-        doc = MagicMock(spec=Document)
+        doc = DocumentFactory.create()
-        doc.id = 1
         indexing.llm_index_add_or_update_document(doc)
 
         mock_store.upsert_document.assert_not_called()