Documentation: Add Password Removal workflow action documentation (#13377)

Addresses discussion #13373. Documents that password removal creates a
new document version via re-consumption of the decrypted file rather
than editing in place, and explains why the Consumption Started trigger
produces an initial un-OCR'd version followed by a properly processed
one.
This commit is contained in:
Trenton H
2026-07-28 09:21:14 -07:00
committed by GitHub
parent 9c98f30d3f
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@@ -620,6 +620,34 @@ no other workflow will be executed on the document.
If a "Move to Trash" action is executed in a consume pipeline, the consumption
will be aborted and the file will be deleted.
##### Password Removal {#workflow-action-password-removal}
"Password Removal" actions attempt to remove password protection from encrypted PDF documents. You can specify:
- One or more passwords to try, separated by commas or new lines
- Each password is tried in order until one successfully unlocks the document
Password removal never modifies a file in place. Instead, once a working password is found, the
decrypted content is consumed as a new [document version](#document-file-versions), leaving the
original (still encrypted) version in the document's version history.
**Consumption Started**: because this trigger fires before the document exists yet, the password
removal itself is deferred until after the initial consumption of the encrypted file has completed.
OCR engines cannot process an encrypted PDF, so this first version is typically stored with no
extracted text (unless the file already contained extractable text outside of OCR). Immediately
afterwards, the password is removed and the decrypted file is automatically re-consumed as a second,
new version of the same document, this time with normal OCR/text extraction applied. In other words,
a password-protected file added with this trigger will briefly exist as an un-OCR'd version before
the properly processed version is created.
**Document Added**, **Document Updated**, **Scheduled**: these triggers run against a document that
already exists, so password removal happens immediately: the decrypted content is queued for
consumption as a new version right away. Note that if the document's initial consumption also
happened while it was still encrypted, that original version will likewise be missing OCR text.
**Current limitation**: Passwords are stored as a simple list without descriptions. To handle
multiple PDF types with different passwords, create separate workflows for each use case.
#### Workflow placeholders
Titles and webhook payloads can be generated by workflows using [Jinja templates](https://jinja.palletsprojects.com/en/3.1.x/templates/).